Administration Officer

The Victoria Police Forensic Services Department is an accredited laboratory that provides a professional forensic service to Victoria Police, persons involved with the administration of justice and the public.
Job Details
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Department: Victoria Police
Work Type: Ongoing - full time
Job Function: Administration / Secretarial
Classification: VPSG2
Work Location: Melbourne - Northern Metro
Reference: VG/JE20029106
Closing Date: 13-Aug-2020
Salary Range: $52,493 - $67,410
Job Duration: N/A
Attachments: C3254 - VPS-2 - Position Description.docx (Word, 437KB)

FEMU VPS2- Role statement July 2020.doc (Word, 140KB)

Contact: Dale Garlepp

Position Details

Victoria Police

Forensic Services Department

Forensic Evidence Management Unit

Various Ongoing VPS-2 roles available.

About the role:

Forensic Evidence Management Unit /Drug Evidence Management Unit Function: - FEMU/DEMU - is responsible for receiving, documenting, recording on computer, and packaging, labelling, storing and distributing items for forensic examination by VPFSC staff.  The Unit liaises between operational police, other clients and forensic staff to facilitate the examination of items and to distribute reports. The unit also liaises with various groups to reduce the handling and storage of exhibits prior to analyses or destructions.

The VPS2 Admin Officer – is responsible for providing a quality administration service to the FEMU/DEMU.

Victoria Police is a contemporary and agile workplace and support flexible working arrangements

As the successful applicant, some of your duties will include:

  • Operate as an effective team member in a team environment and deliver a quality, timely and effective customer service, via telephone, email and counter service.
  • Provide timely and accurate advice to internal and external stakeholders, clients and customers based on relevant regulations, policies, procedures and guidelines.
  • Undertake data collection and analysis activities. Prepare routine correspondence, file notations and standard reports using a range of software applications.
  • Support the Forensic Services Department (FSD) Quality Management System, continuous improvement and planning processes through the identification, resolution and appropriate escalation of operational problems particularly relevant to the immediate work area.
  • Receive, label, record, package, store and distribute evidentiary items.
  • Maintain records, filing systems and distribute documentation relevant to exhibits.
  • Under expert direction, process and preserve biological samples as part of evidence storage.

Skills & experience:

As the successful applicant, you will ideally have:

  • Ability to establish and sustain collaborative and co-operative working relationships with people at all levels.
  • Good oral and written communication skills with ability to work effectively in a team.
  • Excellent customer service skills.
  • Ability to deal appropriately with sensitive, private and confidential information.
  • Ability to accurately maintain and use a range of electronic and manual records and information systems.

Requirements and relevant information:

  • Position is located at 31 Forensic Drive, Macleod.
  • Commencing salary will be at base level of salary range.
  • The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
  • Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
  • The successful candidate will be required to provide a DNA sample (buccal swab) for use in laboratory quality control procedures (elimination purposes only).
  • Please ensure you read the role statement attached to get a better understanding of the requirements of the role.

How to Apply:

Please Note: All applications will need to be submitted through the following platforms; Job Skills Exchange (JSE) or website.
Applications will not be accepted via other platforms or email.

Your application must include:

  • Resume
  • Response to the Key Selection Criteria – found in the position description attached to the job advertisement.
  • Applications without these attachments will not be considered.

If you require additional information or would like to discuss the role further, please contact Dale Garlepp via email:

Please click on the ‘Apply Now' button and follow the instructions.

Closing date for applications is midnight, Thursday 13th August 2020. 

If you have a disability/medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirements/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email or on (03) 9450-9760.

About Us:

Victoria Police is a large organisation employing police, public servants and protective services officers. Victoria Police provides support to the community 24 hours a day, 365 days of the year. 

At Victoria Police our goal is for our workforce to reflect the diverse community we serve. We continually seek to attract and retain a diverse workforce which includes people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities and cultures including people of Aboriginal and Torres Strait Islander heritage. 

Find out what it is like working as a Victorian Public Servant for Victoria Police:

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