Administration Support

Job Details
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Department: Victoria Police
Work Type: Ongoing - full time
Job Function: Administration / Secretarial
Classification: VPSG2
Work Location: Melbourne - CBD
Reference: VG/JE20031943
Closing Date: 28-Sep-2022
Salary Range: $55,439 - $71,194
Job Duration: N/A
Attachments: 1. Position Description.docx (Word, 439KB)
Job Specification

2. Application Form.docx (Word, 628KB)
Self Assessment

Contact: Jessica Moloney
(03) 8533 1289

Position Details

There is currently one vacant ongoing VPSG-2 Administration Support Officer position within the Joint Counter Terrorism Command (JCTT), Counter Terrorism Command. Melbourne JCTT is a multi-agency task force comprising of Victoria Police, Australian Federal Police and the Commonwealth Attorney Generals Department. The JCTT forms a part of the Counter Terrorism Command, Operations Division. As a successful applicant, you will be required to provide quality and timely administrative support to the JCTT. This position reports to the Detective Inspector, JCTT.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

  • Record keeping and correspondence management
  • Stationary ordering and analysis
  • Rostering and leave record management as requested by the Work Unit
  • Assisting with telephone enquiries
  • Intranet publishing
  • Access requests
  • Providing general administrative support
  • Undertaking secretariat duties for a range of committees
  • Providing general financial administrative activities
  • Demonstrating integrity particularly in relation to handling confidential material

As the successful applicant, you will have:

  • Ability to maintain systematic and accurate administrative records.
  • Commitment and achievement in meeting a high level of customer service to all clients.
  • Ability to prioritise work with minimal supervision
  • Great interpersonal skills to effectively engage with key stakeholders and work well within a team environment
  • Excellent verbal and written communication
  • Demonstrated initiative and proactive work practices
  • Strong computer skills – particularly in using Microsoft Office Suite
  • Commitment to high service delivery standards

Requirements and relevant information:

  • One (1) x full-time, ongoing position available.
  • This position is located at 383 La Trobe Street, Melbourne. There will be an office relocation in 2023 to 155 Little Lonsdale Street, Melbourne.
  • The successful applicant will be required to undergo National Security Vetting, achieve and maintain a security classification as determined by the Department Head.  To achieve this, applicants must be an Australian Citizen.
  • The successful applicant will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
  • In accordance with organisational policy, all Victoria Police employees are required to be fully vaccinated (including a booster vaccination) against COVID-19 or hold a valid medical exception. As such your employment with Victoria Police is subject to providing evidence of your vaccination status.

Your application must include:

  • Resume
  • Completed application form – the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement. 

Applications close midnight, Wednesday 28 September 2022.

Please Note: All applications will need to be submitted through one of the following platforms; Jobs and Skills Exchange (JSE) website or Victorian Government careers website (Careers.vic). Applications will not be accepted via other platforms or email.

Current Victorian Government employees must apply via Jobs and Skills Exchange (JSE). 

For further information, please contact: Jessica Moloney on (03) 8533 1289 or jessica.k.moloney@police.vic.gov.au.

If you have a disability/medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirements/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email VPSRECRUITMENT@police.vic.gov.au or on (03) 8335 8081.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety. 

Having a workforce that reflects the community we serve is important to Victoria Police. We want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to our employees, our services, and our community.

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps


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