Senior Administrative Assistant

Join the team at the dynamic and fast-paced Bendigo Prosecutions Unit.
Job Details
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Department: Victoria Police
Work Type: Ongoing - full time
Job Function: Administration / Secretarial
Classification: VPSG3
Work Location: Bendigo - Loddon area
Reference: VG/JE20043048
Closing Date: 02-Oct-2022
Salary Range: $72,751 - $88,336
Job Duration: N/A
Attachments: 1. Position Description.docx (Word, 700KB)


2. Application Form.docx (Word, 627KB)


Contact: Senior Sergeant Brett Sheppard
03 5548 1496 or brett.sheppard@police.vic.gov.au

Position Details

About the role:

As the successful applicant, you will be required to work as part of and assist with supervision of the administrative team of Bendigo Prosecutions in a dynamic and fast-paced environment. Reporting to the Officer in Charge of North-West Loddon Mallee Prosecutions you will ensure expedient movement and recording of large volumes of critical legal documents for Prosecutors and Lawyers in the Prosecutions Unit.

Victoria Police is a contemporary and agile workplace and support flexible working arrangements.

Your duties will include:

  • Assist in the management of the administration team at Bendigo Prosecutions.
  • Monitoring Position Based Email Accounts.
  • Managing the Summary Case Conferencing via electronic diary for police prosecutors and lawyers.
  • Preparing briefs for court by cross referencing the court list against filed briefs.
  • Accessing and providing hard and soft copies of briefs of evidence to solicitors and police prosecutors.
  • Utilising and maintaining an ongoing record of critical criminal and Family Violence briefs and other documents on a centralised database.
  • Effective communication and maintenance of professional relationships and with key stakeholders to ensure the team functions efficiently and effectively.
  • Statistical gathering, analysis and reporting.
  • Telephone and reception duties at the Bendigo Prosecutions Unit.
  • Other support duties as identified by the Officer in Charge of the unit.

As the successful applicant, you will have:

  • A high level of planning and organisation skill with demonstrated ability to adhere to critical timelines and security requirements.
  • Well established interpersonal skills to effectively communicate and maintain good working relationships with a diverse range of customers both internal and external to ensure the team goals are met.
  • Demonstrated ability to exemplify, maintain self-discipline and organisation skills with the capacity to provide the levels of integrity and professionalism required by the unit.
  • Flexibility to adapt to and lead change as is necessary for the unit's function.
  • Working autonomously on specific tasks to ensure they are completed in an appropriate timeframe.
  • A strong work ethic with an ability to manage a busy workload.
  • Strong IT skills will be highly regarded.

Requirements and relevant information:

  • One (1) x full-time, ongoing position available.
  • This position is located at Bendigo Prosecutions Unit, 221 High Street, Bendigo.
  • Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
  • The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
  • In accordance with the Acting Chief Health Officer's Direction – COVID-19 Mandatory Vaccination (Workers) Directions, you are required to be fully vaccinated (this includes a booster vaccination) and your employment with Victoria Police is subject to proof of vaccination.
  • As a member of the Legal Services Department you will be located, on selection, at a specific office within a Division for a particular advertised opportunity.  However, given occasional legal service demand issues you may be required at times to undertake varied work within the Department.  This supports the Departments commitment to a flexible and deployable legal workforce and professional development opportunities in a range of legal domains.

Your application must include:

  • Resume
  • Completed application form – the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement. 

Applications close midnight, Sunday 2nd October 2022.

Please Note: All applications will need to be submitted through one of the following platforms; Jobs and Skills Exchange (JSE) the Victorian Government careers website (Careers.vic) website or Seek.
Applications will not be accepted via other platforms or email.

Current Victorian Government employees must apply via Jobs and Skills Exchange (JSE). 

For further information on this role please contact: Senior Sergeant Brett Sheppard on (03) 5548 1496 or via email brett.sheppard@police.vic.gov.au. No recruitment agency calls please.

If you have a disability/medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirements/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email VPSRECRUITMENT@police.vic.gov.au or on (03) 8335 8081.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety. 

Having a workforce that reflects the community we serve is important to Victoria Police. We want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to our employees, our services, and our community.

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps


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