Project Administrator

Job Details
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Department: Victoria Police
Work Type: Fixed term - full time
Job Function: Human Resources (HR)
Classification: VPSG3
Work Location: Melbourne - CBD
Reference: VG/JE20043550ZE
Closing Date: 26-Sep-2023
Salary Range: $73,842 - $89,661
Job Duration: Until 13 March 2025
Attachments: 1. Position Description.docx (Word, 575KB)

Contact: Chloe Martin or (03) 8335 5994

Position Details

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety. 

About the role:

An opportunity for one (1) full time (fixed-term) Project Administrator to be part of our Health, Safety and Wellbeing Division, until 13 March 2025 with the possibility of extension.

The Health, Safety and Wellbeing Taskforce (the Taskforce) is the single most significant investment in the health, safety and wellbeing of Victoria Police employees. The Taskforce has been established to prevent and respond to work related injuries. The Taskforce is establishing six multi-disciplinary teams, based in hubs across the state, enhancing employee's mental health, injury prevention, early intervention, and recovery support. These newly created position offers an exciting opportunity to support Victoria Police employees.

The Project Administrator position will play a key role in supporting the implementation of the Taskforce. You will be responsible for both the coordination of end-to-end recruitment of employees, for a broad and diverse scope of positions, for multi-disciplinary teams and providing high level administrative support for the team and project. We are seeking applicants who can demonstrate a varied skill set with an ability to work in a dynamic environment and who have strong interpersonal and communication skills.

Your duties will include:

  • End to end recruitment activities, including the coordination of all associated recruitment administration, and assisting selection panel(s), where required.
  • Providing specialist HR advice to internal and external stakeholders, keeping clients up to date with all changes associated with recruitment.
  • Updating and maintaining internal databases for reporting and analysis purposes.
  • Appling current recruitment legislation, policies, and procedures in a best practice environment.
  • Contribute to the ongoing monitoring of project outcomes, including coordinating and participating in a range of project activities and administration tasks.
  • Liaising with internal management, employees, and external stakeholders.
  • Effectively manage and maintain office systems, including identification of system needs.

As the successful applicant, you will have:

  • Ability to provide high level customer focused service in a recruitment function.
  • Ability to meet tight deadlines and have attention to detail.
  • Well-developed communication and interpersonal skills.
  • Experience in providing administrative and project support with demonstrated initiative, problem solving and proactive work practices.
  • Strong interpersonal skills to effectively engage with key stakeholders and work well within a team environment.
  • Demonstrated ability to work flexibly in a team environment and to contribute to change and business improvement programs.

What we can offer you:

As an employee of Victoria Police, you will have access to a range of benefits. Some of the benefits available include:

  • Competitive salary including annual leave loading under the Victorian Public Service Enterprise Agreement
  • Generous leave entitlements including paid parental leave
  • Opportunity to purchase leave
  • Flexible working arrangements
  • Employee Assistance Program and a range of internal services to support you

Your application must include:

  • Attach a cover letter clearly detailing your relatable skills and experience for this role (2 pages maximum) and an up-to-date resume.
  • Please do not attach copies of qualifications or certificates.

Please Note: All applications will need to be submitted through one of the following platforms: Jobs and Skills Exchange (JSE) website, Victorian Government careers website (Careers.vic) or Seek.

Applications will not be accepted via email.

Current Victorian Government employees are advised to apply via Jobs and Skills Exchange (JSE).

Applications close midnight, 26 September 2023.

Requirements and relevant information

  • One (1) x full-time, fixed term position, until 13 March 2025.
  • This position is located at Victoria Police Centre, 311 Spencer Street, Docklands.
  • Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
  • The successful applicant will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.

For further information, please contact: Chloe Martin on or (03) 8335 5994.

If you have a disability/medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirements/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email or on (03) 8335 6004.

Having a workforce that reflects the community we serve is important to Victoria Police. We want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to our employees, our services, and our community.

Find out what it is like working as a Victorian Public Servant for Victoria Police:

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