Regional Administration Officer

Use your experience to provide support and admin assistance to the Regional Manager, Staff and Volunteer Units.
Job Details

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Department: State Emergency Service Victoria
Work Type: Casual/Temporary
Job Function: Administration / Secretarial
Classification: VPSG2
Work Location: North East - Benalla
Reference: VG/NEREGADMINOFF
Closing Date: 01-Sep-2019
Salary Range: $52,493 - $67,410
Job Duration: N/A
Attachments: Position Description - Regional Administration Officer.pdf (PDF, 281KB)
Job Specification

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Contact: Brendan Corboy
brendan.corboy@ses.vic.gov.au

Position Details

Who We Are: Victoria State Emergency Service (VICSES) is a volunteer based emergency service. Our highly skilled and equipped Volunteers are trained comprehensively in a wide range of emergency environments. To minimise the impact of emergencies when they occur and strengthen the community's capacity to recover swiftly and safely, VICSES focuses on working with communities and partners in building resilience to achieve more aware, informed and prepared communities.  We support them to understand their risk and the relevance of taking action before, during and after emergency events.As the largest road rescue network in Australia we have specialist teams that provide a 24/7 response to road accident and trauma incidents. We assist Victoria Police in search and rescue operations, and play an important role in supporting the Country Fire Authority (CFA), Metropolitan Fire Brigade (MFB), Parks Victoria and the Department of Environment, Land, Water and Planning (DELWP) during major bushfire and emergency incidents.

We also work closely with key partners and municipal councils throughout Victoria to develop and improve their emergency management plans in relation to the performance and exercise of their duties and responsibilities under the Emergency Management Acts 1986 and 2013.

This position is responsible for providing support and administrative assistance related to the required outcomes of the Region, including support to volunteer Units and Regional staff. 

Enhance the ability of the Region to meet its operational requirements by responding to and providing efficient and effective administrative support including the drafting of correspondence, minute taking, filing within TRIM, effectively undertaking reception duties and referring all requests and issue in a timely manner and ensure all issues are tracked and followed.

Contribute to the Region's professional service delivery standards by monitoring and administering the purchasing of resource requirements for the work areas and the administration at the Region of all aspects of volunteer membership applications and Long Service Award eligibility ensuring that they are applications are accurate and provided to the Awards Committee for review within the nominated timeframe.  

Contribute to the Region's ability to provide an appropriate response capacity by working with the Units to maintain RMS and IMS by ensuring the updating of Regional operational data and statistics to ensure completeness, accuracy and currency of information, and reporting and responding to enquiries from State Headquarters.

Support the business directions of the Region by maintaining budget records and ensure the prompt processing of regional accounts, corporate cards, BAS statements and other returns in accordance with VICSES guidelines and by co-ordinating Unit returns when required.

Coordinate facilitate and assist in the capture, ongoing control and eventual disposal of regional records in accordance with VICSES policies, procedures and guidelines

TO Apply: More information about this role can be found in the attached Position Description. Applications should detail the experience and skills you would bring to the position, coupled with a current Resume or CV.

Applications should be submitted no later than 1 September 2019. Applications must be made through careersvic.gov.au (click the ‘apply now' button to be taken to the careersvic application portal). There are no key selection criteria for this role. Applications will not be accepted unless they are submitted through careersvic.

Please contact Brendan Corboy at brendan.corboy@ses.vic.gov.au or on 9256 9653 if you have any questions.

Why work here?

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