Administration Officer

An exciting opportunity has become available for an Administration Officer to join the team at WorkSafe, reporting to the Stakeholder Engagement & Communications Manager. You will have strong communications skills and impeccable attention to detail. If you are looking for a change in your career and have the relevant skills and experience please apply!
Job Details
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Department: WorkSafe Victoria
Work Type: Ongoing - full time
Job Function: Administration / Secretarial
Classification: See Advertisement
Work Location: Melbourne - CBD
Reference: VG/NF000006
Closing Date: 28-Nov-2017
Salary Range: See Advertisement
Job Duration: N/A
Attachments: No File Attached
Contact: Nadine Fleming

Position Details

  • Melbourne based role with relocation to Geelong by June 2018
  • Exciting time to be part of transformational change
  • $74,802 per annum plus 9.5% super


At WorkSafe our passion for the wellbeing of Victorian workers brings us together. Our people come from a wide range of professions and with no two days ever being the same. As we build the WorkSafe of the future we're committed to delivering industry best practice to our people, our customers and the community.

WorkSafe is relocating its headquarters to Geelong by June 2018. Prior to this date, this role will be based at 222 Exhibition St, Melbourne.

About the role

The Administration Officer plays an important role coordinating a wide range of stakeholder engagement activities, including presentations and information products, and the organisation of stakeholder engagement forums, as required.  The role also involves providing high level administration management and support WorkSafe's Legislation, Policy and Information Services (LPIS) Division.


  • Coordinate aspects of stakeholder engagement and statutory consultation functions within the Division, and provide proactive support for the Stakeholder Engagement and Communications Manager and Advisor
  • Assist with developing, managing and maintaining effective internal and external stakeholder relationships throughout the life of any legislative reform projects
  • Administer a broad range of processes and procedures to support the convening of and involvement in stakeholder forums. This includes the development of briefing packs, making travel arrangements, organising catering and venues
  • Ensure consistency of materials presented to stakeholders
  • Coordinate information to stakeholders and follow up on issues arising from stakeholder engagement
  • Anticipate issues, identify opportunities and/or gaps, make recommendations and implement improvements to processes, systems and work practices


Skills and Experience

  • Demonstrated experience in coordinating stakeholder engagement / management
  • Demonstrated expertise in high level administration and strong coordination and planning skills
  • Highly developed communication and interpersonal skills and strong formal communications skills – written and verbal
  • Excellent time management, prioritisation and organisational skills
  • Excellent attention to detail
  • An ability to work under extreme time pressure with changing priorities


 Benefits & culture

In return we offer a range of great benefits, including work variety, workplace flexibility and leave options, learning and development opportunities, study support, a leading health and wellbeing program, contribution to gym memberships and discounted corporate health insurance rates. WorkSafe prides itself on being a great place to work.

Only people with the right to work in Australia may apply for this position. You will be required to undergo a National Police Check as part of the recruitment process.


Applications close Monday 27th November, 2017. Click the link to apply, and join us in making a difference to Victorian lives.

WorkSafe are striving to build a diverse workforce that reflects the Victorian community we serve.

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