About the Department

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.  The department supports a culture of leadership, learning and renewal in all workplaces with opportunities for career development and advancement.

About the Division

People Strategy and Operations (VPS) division focuses on continuous improvement of the systems and processes for end-to-end HR operations for corporate staff, and accommodation services, whilst also providing strategic advice and support. The division manages corporate office working places, environmental sustainability, payroll and recruitment, policy and workplace relations, workforce management, and leads and supports strategic organisational and learning and development across all corporate areas. Specific objectives in the division's business plan cover the delivery of strategic and operational services that meet client needs, improving policies, smarter systems and better processes, and building the Division's profile within the department - as well as implementing a values-based approach and delivering on our corporate responsibilities. The Division is comprised of four branches:

• People Services
• Policy and Workplace Relations
• Workforce Strategy and Capability
• Working Places Strategy and Design

About the Role

The Business Support Officer role provides comprehensive administrative and coordination support to the People Strategy and Operations executive team ensuring effective management of both day-to-day activities and long-term projects while closely monitoring deadlines. Key responsibilities include coordinating meetings and events, preparing and managing correspondence and procurement activities, maintaining accurate recordkeeping and relationship management, overseeing quality assurance, and coordinating specific projects. Additionally, the role provides high-level executive support to the Directors of Workforce Strategy and Capability and People Services branches.

Capabilities

To be successful in this role, you will have a can-do attitude, possess excellent communication skills, strong attention to detail, the ability to liaise and engage with stakeholders of various levels, and the ability to be agile in the workplace. You will have demonstrated administration and coordination skills with strong planning and organising capability.

How to Apply

Applicants are required to submit a CV and a cover letter summarising their skills and experience (no more than two pages).

Further Information

For more details regarding this position please see attached position description.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Jenny Dahlstrom via jenny.dahlstrom@education.vic.gov.au.

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Wednesday 11 December 2024.