Job Details

Scheduling Officer
Key operational support

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Department: Victorian Building Authority
Work Type: Fixed term - full time
Job Function: Administration / Secretarial
Classification: VPSG2.1
Work Location: Melbourne - CBD
Reference: VG/SCHED1
Closing Date: 20-Dec-2018
Salary Range: $50,828 - $58,050
Job Duration: 6 Months
File Attachment: pd - eic - scheduling officer - grade 2.1 - pn2263 - december 2018.docx
pd - eic - scheduling officer - grade 2.1 - pn2263 - december 2018.docx
Contact: Lisa Jessup
Contact Details: 96189151

Position Details
  • Is scheduling and diary management your forte?
  • Would working for an industry regulator excite you?
  • Do you thrive on a challenge, working in a fast paced environment?


At the VBA things are growing and changing, as we move into a more proactive inspections and regulation environment. As such we are looking at boosting the ranks and adding additional expertise to the team to ensure that the daily inspections targets are met and scheduled in a timely manner.

The Role

In this key role that supports the inspections team, you will be responsible for (but not limited to):

  • Schedule onsite plumbing inspections with licensed plumbing practitioners in line with the VBA's risk-based inspection regime
  • Schedule inspections of rectified plumbing work that has resulted from a previously failed inspection.
  • Allocate and communicate the scheduled inspections to relevant VBA Compliance Inspectors
  • Coordinate, record and communicate cancellations, by consumers or plumbing practitioners, of booked inspections
  • Conduct desk-top re-inspections with licensed plumbing practitioners to ensure that minor rectification issues have been resolved from previously failed inspections
  • Schedule targeted inspections as required by the Team Leader / Manager

Essential Criteria

  • Demonstrated experience in a similar role with high volume appointment booking/scheduling/rostering
  • Demonstrated experience in the provision of high-level administrative support within a corporate environment to a high standard of competency
  • Ability to deliver high levels of customer service including proactively identifying customer requirements and providing effective management of inspection issues and remaining calm under pressure
  • High level verbal and written communication, interpersonal and negotiation skills, with the ability to deal effectively with a range of internal and external customers
  • Demonstrated proficiency in the use of Information Technology tools including, Microsoft Office and experience in the use of databases

If you are interested in this role, please Apply now or contact Lisa Jessup, Talent Acquisition Specialist on 96189151

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