Executive Assistant & Administrative Support  – Executive Services Branch, Ballarat

• One (1) ongoing role
• Salary $97,955 per annum plus 12% superannuation – VPS Grade 4
• Based in Ballarat with hybrid working opportunities.

What we offer
The State Revenue Office is the Victorian Government's revenue management agency, administering a range of taxes, duties, levies, grants, and subsidies.

We aim to develop our people to achieve great outcomes for the Victorian community. We offer flexible working arrangements and a workplace culture that is rewarding and productive, where contributions are valued and recognised, expectations are clear, and treatment is fair and equitable. We are an equal opportunity employer that is committed to providing an inclusive, accessible, and safe working environment.

Find out more about working at the SRO at Careers | State Revenue Office, or via our LinkedIn page.

The opportunity  
This is an exciting and varied role in a busy environment, providing high-level and confidential secretarial services to the Ballarat Executive team and their divisions.

Who we are looking for
To be successful in this role, you will be highly competent in the following key tasks:

• Schedule appointments for the Executive team, manage diaries, screen and monitor telephone inquiries and perform appropriate follow-up actions
• Coordinate venues, room bookings, catering and room set-up for meetings, seminars and other functions

• Preparing travel arrangements for the Executive Directors and their wider management team, including completing financial documentation.
• Preparing reports, briefs and correspondence (including data analysis) and managing files using an electronic record management system.
• Compiling and managing meeting papers and instituting strong governance around recording minutes and actions. 

The ideal candidate
To be successful in this role, you will have:

• Experience in providing secretarial services in a senior management/executive environment.
• Exceptional communication skills - interpersonal, verbal and written.
• Excellent organisation and time management skills.
• Demonstrated initiative and the ability to work autonomously.

How to apply
Please submit an application via the ‘Apply now' button by 11.59pm on Sunday 1 February  2026.  You will need to:

• upload a cover letter addressing the key selection criteria 1 and 3 in the position description
• and a resume.

More information
You can find out more about this role via the position description. You can also contact  Tracey Gittins, Executive Director –  People Culture & Capability on  0438 827 571.

If you require any adjustments to assist you throughout the recruitment process, or you need a copy of this advertisement and attachments in an accessible format, such as large print, please email hrservices@sro.vic.gov.au

Please note, as part of our selection process, we conduct pre-appointment checks including those related to references, identity, qualifications, work history, work visa, and police record history.

This role may be subject to a probation period.