THE ROLE

The Divisional Coordinator plays a pivotal role in keeping multiple Social Services Regulator divisions operating seamlessly. The position provides proactive, high-quality administrative and executive support, coordinating complex schedules, managing correspondence and information flow, and ensuring divisional processes and systems run smoothly. The role also contributes to governance, finance, procurement and HR-related tasks, helping divisions deliver on their regulatory and operational priorities.

The successful candidate will demonstrate strong planning, organisation and administrative capability, along with excellent interpersonal and communication skills. They will represent the divisions professionally when engaging with a broad range of internal and external stakeholders, supporting effective collaboration and enabling leaders to focus on strategic priorities.

ACCOUNTABILITIES INCLUDE

• Provide high-level cross divisional administrative support, including effective schedule and inbox management, coordination of internal and external meetings, preparation of documents and correspondence, and management of workflow for divisional tasks and information requests.
• Support the efficient operation of the divisions by assisting with governance, financial, procurement and HR-related activities, ensuring compliance with SSR policies and procedures.
• Build and maintain strong working relationships across the SSR's divisions, and with external stakeholders to support effective communication and collaboration.
• Provide accurate guidance and timely administrative advice on behalf of divisional leaders, ensuring issues are appropriately triaged and responded to.
• Prepare high-quality correspondence, meeting papers, briefs and reports that support SSR's regulatory functions and align with operational and legislative requirements.

Please open the position description to read more.

HOW TO APPLY

Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria. 
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process. 
Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.

For more information on working with us and our recruitment process, please contact SSR HR at humanresources@ssr.vic.gov.au. 

Please apply to submit your interest in this position.