Branch Executive Assistant

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don’t hesitate to get in touch with the contact person listed on this ad.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

We’re proud of the important work we do across Victoria. Want to be part of it?
Job Details
Careers Logo
Department: Department of Justice and Community Safety
Work Type: Ongoing - full time
Job Function: Aboriginal and Torres Strait Islander
Classification: VPSG4
Work Location: Melbourne - CBD
Reference: VG/TBC_KJU
Closing Date: 31-Jan-2023
Salary Range: $90,067 - $102,192
Job Duration: N/A
Attachments: Position Description - VPS 4 - Branch Executive Assistant.docx (Word, 540KB)
Resume

Contact: Lesley Jackson-Lopa on 0428 495 800
Lesley.Jackson-Lopa@justice.vic.gov.au

Position Details

  • Provide highly effective administrative support to Senior Executives to ensure the efficient operations of the Branch and its business units.
  • Ongoing opportunity within the Koori Justice Unit.
  • VPS Grade 4: $90,067 - $102,192 plus superannuation.

 

The Department of Justice and Community Safety (the department) is seeking a Branch Executive Assistant to provide a critical role within the Koori Justice Unit.

This is an Aboriginal Designated Position, classified under 'special measures' of section 12 of the Equal Opportunity Act 2010. Only Aboriginal and/or Torres Strait Islander people are eligible to apply.

 

About us

The Aboriginal Justice group of the Department of Justice and Community Safety (DJCS) is committed to driving systemic change in the justice system, to connect, support and deliver better outcomes for the Aboriginal community. The group works in partnership with Traditional Owners and the Victorian Aboriginal community to embed the principles of self-determination in the justice sector. The group is also responsible for leading the department's response to the Yoorrook Justice Commission and administering the Victorian Government's Stolen Generations Reparations package. It also works across government to deliver of whole of Victorian Government initiatives.

The Branch Executive Assistant will report to the Executive Director, Koori Justice and Stolen Generations Reparations Unit (otherwise known as the Aboriginal Justice Partnerships and Programs Branch) and will provide high level executive and administrative support to three executives:

  • Executive Director, Koori Justice and Stolen Generations Reparations Unit
  • Director, Koori Justice Unit (KJU)
  • Director, Stolen Generations Reparations Unit

 

About the role

As the Branch Executive Assistant proactively providing the full range of branch executive support and assistance to ensure the effective prioritisation and completion of highly competitive demands.  These services will be provided to deliver agreed outputs and outcomes in a well-planned, organised way to ensure high quality deliverables and professional standing. Duties will include among other tasks, effective correspondence (including email) and events (calendar) coordination and management. 

In addition, active support in the planning, delivery, and reporting on internal and external events with stakeholders to deliver accurate and timely correspondence and briefing.

The Branch Executive Assistant will work collaboratively with colleagues, policy and program/project officers, and senior executive across the branch, group, department, and government to ensure key corporate and public service responsibilities are met to a high standard.

Some of your duties will include:

  • Prioritise and manage and monitor emails, screening and attending to a broad range of enquiries and requests, including matters of a confidential or sensitive nature;
  • Coordinate the flow of briefings and correspondence from the Office of the ED and the two Units through to the Office of the Deputy Secretary;
  • Coordinate travel and schedule travel, including preparing itineraries and securing accommodation.
  • Allocate briefs for action in the Office of the ED and the two Units, monitor and follow up on the completion of responses.
  • Manage the timely flow of business reporting, and information requests and responses, provide support to ensure high quality of written materials.

 

To learn more about this role before applying, please read the attached position description.

 

About you

To be successful in this role, you will have:

  • Demonstrated knowledge and understanding of the Aboriginal community, society and culture and the issues impacting on these.
  • Demonstrated ability to communicate sensitively and effectively with the Victorian Aboriginal community. 
  • Demonstrated experience supporting business processes, including financial and human resources to support effective workgroup operations,
  • Demonstrated ability to use the DJCS Electronic Briefing and Correspondence (EBC) System or similar, TRIM document management system and or ability to rapidly learn new software tools.

 

How to apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

 

IMPORTANT INFORMATION:

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.

At interview stage and prior to commencement of employment with the department, you will need to provide evidence that you are vaccinated against COVID-19 with three doses of a COVID-19 vaccine. 

Upon commencement of employment with the department you will be required to provide evidence that you have an up-to-date vaccination status within the timelines specified by the department into the DJCS Service Portal. This includes evidence of three doses of a COVID-19 vaccine required by the department (from time to time).

Acceptable evidence includes:

  • COVID-19 digital certificate or ATAGI exemption certificate (available via your myGov account)
  • Your immunisation history statement (available via your myGov account)

Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccine doses.


From here...