What you will be doing

As Business Support Officer, you'll be the supportive backbone of our Information and Digital Services (IDS) Leadership Team, playing a crucial role in:

• Providing high-level administrative support, including meeting minute taking and coordination for committee meetings.
• Creating, developing and customising Sharepoint sites.
• Preparing professional reports, presentations, and business documents.
• Coordinating team meetings, social activities, catering, and acting as a liaison between the IDS Branch and stakeholders.

We're looking for someone who possesses:

• A minimum of 5 years' experience providing administrative support in a fast-paced environment.
• Excellent communication and interpersonal skills, with ability to build relationships across all levels of the organisation.
• Advanced proficiency in Microsoft Office Suite, invoice processing systems, document management, and Sharepoint site creation/customisation.
• Strong organisational skills with meticulous attention to detail
• Proven ability to produce high-quality written documentation and reports.
• A proactive, positive attitude with genuine enthusiasm for supporting others.
• Commitment to the VEC's core values

How to apply
All applicants must submit:

• a current CV and
• a separate document with responses to Key Selection Criteria (KSC) 6.1, 6.3, and 6.5 as listed in the position description.
• Applications should be lodged online via the Apply Now button (below). The VEC can only accept applications lodged via Victorian Government Careers website.

Applications close at 11:59pm on 29 April 2025.

We highly encourage Aboriginal and Torres Strait Islander people, people with disabilities and culturally and linguistically diverse people to apply. We are committed to diversity and inclusion in our workplaces with the people we employ, and at the ballot box with the people we serve. We aim to create a workplace that is inclusive, equitable, and safe for all. We understand that candidates may need adjustments in the recruitment process and/or workplace. For any questions or request for accommodations, please e-mail PeopleMailbox@vec.vic.gov.au. Successful applicants will be required to satisfy character clearance requirements, including but not limited to Nationally Coordinated Criminal History Check (NCCHC) and working with children check. In accordance with Section 17A of the Electoral Act 2002, the VEC may ask applicants to disclose specific political activities that could compromise the perceived independence of the organisation. Learn more about disclosing political activities.

VEC contact details
For further information please contact Sheila Kotsakis via sheila.kotsakis@vec.vic.gov.au.