Why join us

At the Victorian Electoral Commission (VEC) we are not just about elections, we are about enabling all Victorians to actively participate in their democracy. The VEC conducts state and local council elections and is responsible for promoting public awareness and understanding of electoral issues in the Victorian community. Our goal is to be change ready and responsive to legislative changes and community expectations in a dynamic and complex operating environment. We provide a values driven workplace culture with a passion for excellence and innovation in the services we provide. We offer a supportive environment that encourages professional development and provide opportunities to broaden your experience though internal working groups and committees across VEC branches. Apply now to make a meaningful contribution to the democratic process. 

Important note on role location: this position will initially be based at 530 Collins Street, Melbourne, before relocating to our principal office located at 465 Plummer Street, Port Melbourne in November 2025. 

What you will be doing:

Reporting directly to the Senior Manager, Centralised Delivery this role will be responsible for:  

• Managing the front desk, reception area, and meeting rooms to ensure a welcoming environment.
• Coordinating meeting schedules, room bookings, and room setups.
• Providing support for office events, staff inductions, and other operational activities.
• Managing the travel arrangements of the Centralised Activities Site's VEC staff.

We're looking for someone who possesses:

• Excellent communication and interpersonal skills, with ability to build relationships across all levels of the organisation.
• Demonstrated experience in the delivery of high-quality administrative support
• Strong organisational skills with meticulous attention to detail
• Ability to multitask and prioritise in a fast-paced business environment
• Commitment to the VEC's core values

How to apply

All applicants must submit:

• a current CV and
• a separate document with responses to Key Selection Criteria (KSC) 6.1, 6.3 & 6.5 as listed in the position description.
• Applications should be lodged online via the Apply Now button (below). The VEC can only accept applications lodged via Victorian Government Careers website.

Applications close at 11:59pm on Friday, 25 July 2025

We highly encourage Aboriginal and Torres Strait Islander people, people with disabilities and culturally and linguistically diverse people to apply. 

We are committed to diversity and inclusion in our workplaces with the people we employ, and at the ballot box with the people we serve. We aim to create a workplace that is inclusive, equitable, and safe for all. We understand that candidates may need adjustments in the recruitment process and/or workplace. For any questions or request for accommodations, please e-mail PeopleMailbox@vec.vic.gov.au. Successful applicants will be required to satisfy character clearance requirements, including but not limited to Nationally Coordinated Criminal History Check (NCCHC) and working with children check. In accordance with Section 17A of the Electoral Act 2002, the VEC may ask applicants to disclose specific political activities that could compromise the perceived independence of the organisation. Learn more about disclosing political activities.

VEC contact details:
For further information please contact Robert Wall via robert.wall@vec.vic.gov.au