Roll Products, Procedures and Training Coordinator

• VPS Grade 3.2
• Fixed term contract until 29 November 2024
Job Details
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Department: Victorian Electoral Commission
Work Type: Fixed term - full time
Job Function: Other
Classification: VPSG3.2
Work Location: Melbourne - CBD
Reference: VG/VEC/308722295/176322
Closing Date: 05-Dec-2023
Salary Range: $84,166 - $90,558
Job Duration: N/A
Attachments: 177 Roll Products Procedures and Training Coordinator - Position Description - June 2021.docx (Word, 82KB)

Contact: Scott Berger

Position Details

About the Team 
The Roll Products, Systems and Compliance team sits within Enrolment Operations. We are responsible for the upkeep of the software systems which support the register of electors, the electoral rolls and other data generated from the system, and ensuring that access to this information complies with our strict privacy, security and information management requirements.

About the role
Reporting directly to the Manager, Roll Production, Systems and Compliance, you will provide support in the coordination and production of information generated from the register of electors in a timely manner and compliant with legislation. You will also take a lead role in the formation and delivery of documentation and training in VEC Roll Management System and its use.
In this role you will play an important part in upholding Victoria's democratic systems. 

  • Use software to create election rolls for any State and Local Council by-elections or elections that take place.
  • Develop and maintain procedural documentation and training programs to support our temporary staff as they use our systems to do their work for elections.
  • Ensure that sensitive information is managed in accordance with our information management policies, with a particular focus on ensuring that elector information is appropriately secured and protected.

What you'll bring to the role

  • You will be tech literate, with the ability to learn, understand and then communicate the use of our complex Roll Management System. 
  • You have demonstrated experience in manipulating large datasets with Microsoft Office software and text file editors. 
  • You will bring your experience in interpreting legislation, regulations or business policies to ensure that your work, and the procedural texts that you create for others, is compliant and of high quality. 
  • We are looking for somebody who can model our five values of: Independence, Accountability, Respect, Collaboration and Innovation.

How to apply
All applicants must submit:

  1. a current CV and
  2. a separate document with responses to Key Selection Criteria (KSC) 4.1, 4.2, 4.4 and 4.8 as listed in the position description.

Applications should be lodged online via the Apply Now button (below). The VEC can only accept applications lodged via Victorian Government Careers website.

We highly encourage Aboriginal and Torres Strait Islander people, people with disabilities and culturally and linguistically diverse people to apply.

Applications close at 11:59pm on Tuesday, 5 December 2023.
Successful applicants will be required to satisfy character clearance requirements, including but not limited to national police check and working with children check.
We are committed to diversity and inclusion in our workplaces with the people we employ, and at the ballot box with the people we serve. We aim to create a workplace that is inclusive, equitable, and safe for all.
We understand that candidates may need adjustments in the recruitment process and/or workplace. For any questions or request for accommodations, please e-mail
In accordance with Section 17A of the Electoral Act 2002, the VEC may ask applicants for disclosure of specific political activities that could compromise the perceived independence of the organisation. Please click here to read more.

VEC contact details
For further information please contact Scott Berger on (03) 8620 1223 or email

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