Senior Legal Assistant, Litigation & Dispute Resolution - Victorian Government Solicitor's Office

The Victorian Government Solicitor's Office (VGSO) vision is to be the Victorian Government's trusted legal partner.

We embrace diversity amongst our staff and welcome applications from people from all cultural backgrounds, including Aboriginal and/or Torres Strait Islander people, as well as people with a disability. If you require a copy of this advertisement or any attached documentation in an accessible format, such as large print, please email

Job Details
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Department: Department of Justice and Community Safety
Work Type: Fixed term - full time
Job Function: Legal
Classification: VPSG3
Work Location: Melbourne - CBD
Reference: VG/VGSO151
Closing Date: 25-Aug-2019
Salary Range: $68,884 - $83,640
Job Duration: 12 months
Attachments: Position Description - Senior Legal Assistant, L&DR.docx (Word, 90KB)
Job Specification

Contact: Pieta Spencer
(03) 9032 3052

Position Details

Senior Legal Assistant, Litigation & Dispute Resolution - Victorian Government Solicitor's Office

  • Contribute to matters of high profile, public interest
  • Mentor a small team of legal assistants
  • Fixed-term | Full-time
  • VPS 3 ($68,884 - $83,640 p.a. + superannuation)

About the VGSO
The Victorian Government Solicitor's Office (VGSO) vision is to be the Victorian Government's trusted legal partner.

The VGSO provides responsive legal services exclusively for the Victorian Government and public sector. Our place within government ensures we are at the centre of legal change, reform and problem-solving. We operate as a service-driven legal professional practice and strive for excellence in this competitive environment. In all aspects of our operations, we aim to role model and live by our values: Responsiveness, Integrity, Insight, Collaboration and Excellence.

About the branch
The Litigation & Dispute Resolution Branch enjoys an extraordinary diversity of exciting and challenging matters. The cases are frequently topical, often involve public interest issues and offer exposure to a broad range of legal issues.

These include, but are not limited to, general and Police civil claims and tortious claims, State care and personal injury matters, negligence, Crimes (Mental Impairment & Unfitness to be Tried) Act matters, Serious Offenders Act matters and inquests. The teams provide specialist legal services to a large number of government clients and departments.

About the role
Reporting to the Branch Practice and Legal Support Team Leader, we are seeking an experienced Senior Legal Assistant to join our Litigation & Dispute Branch as part of the legal support team that provides comprehensive secretarial and administrative support to a team of solicitors. To be successful you will have extensive experience in a fast paced litigation environment.


  • Providing leadership and mentoring Legal Assistants
  • Preparing correspondence and court documents – drafting and typing (dictaphone)
  • Assisting in preparing matters for court, including liaising with clients, witnesses and barristers
  • Amending & formatting documents
  • File management – maintaining orderly, up to date legal files in electronic and hard copy format
  • Diary and email management – monitoring emails, calendars and recording deadlines
  • Telephone assistance – both incoming and screening
  • General administration – photocopying, couriers, billing, relieving reception
  • Looking for ways to reduce the administrative workload of your solicitors
  • Assist the Branch Practice and Legal Support Team Leader as required

Skills and experience

  • Prior experience providing litigation legal support and leading/mentoring a team
  • Confident in providing high level legal administrative assistance to more than one solicitor
  • Strong understanding of litigation processes/procedures and court systems, knowledge of legal terminology and an ability to conduct research using online databases and systems
  • Self-starter who takes initiative and has the ability to operate autonomously
  • High attention to detail with a commitment to service excellence

In exchange for your hard work, you will receive; competitive remuneration, training and development opportunities and 17.5% annual leave loading. The VGSO embraces flexibility and welcomes a conversation to help you achieve work-life balance.

How to apply
If this sounds like the opportunity for you, apply now! Applications must include a cover letter and resume. Candidates will also be required to complete a few questions covering the Key Selection Criteria as part of the online application form. Please note it is not a requirement to respond to the Key Selection Criteria separately.

To find out more about this role, please view the position description attached. Alternatively, you can contact Pieta Spencer, Recruitment Consultant, on (03) 9032 3052.

Applications close at 11:59pm on Sunday, 25 August 2019.

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