Business Support & Records Team Leader - Victorian Government Solicitor's Office

The Victorian Government Solicitor's Office (VGSO) vision is to be the Victorian Government's trusted legal partner.

We embrace diversity amongst our staff and welcome applications from people from all cultural backgrounds, including Aboriginal and/or Torres Strait Islander people, as well as people with a disability. If you require a copy of this advertisement or any attached documentation in an accessible format, such as large print, please email

Job Details
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Department: Department of Justice and Community Safety
Work Type: Ongoing - full time
Job Function: Administration / Secretarial
Classification: VPSG4
Work Location: Melbourne - CBD
Reference: VG/VGSO156
Closing Date: 01-Sep-2019
Salary Range: $85,279 - $96,759
Job Duration: N/A
Attachments: Position Description - Business Support & Records Team Leader.docx (Word, 86KB)
Job Specification

Contact: Pieta Spencer
(03) 9032 3052

Position Details

Business Support & Records Team Leader - Victorian Government Solicitor's Office

  • Proactively initiate continual improvement of business support and records management initiatives and processes
  • Utilise previous management experience to lead a team
  • Ongoing | Full time
  • VPS 4 ($85,279 - $96,759 + super p.a.)

About the VGSO
The Victorian Government Solicitor's Office (VGSO) vision is to be the Victorian Government's trusted legal partner.

The VGSO provides responsive legal services exclusively for the Victorian Government and public sector. Our place within government ensures we are at the centre of legal change, reform and problem-solving. We operate as a service-driven legal professional practice and strive for excellence in this competitive environment. In all aspects of our operations, we aim to role model and live by our values: Responsiveness, Integrity, Insight, Collaboration and Excellence.

About the branch
Led by the Chief Operating Officer, the Corporate Services branch provides critical strategic and operational support services to ensure the continual success and advancement of the VGSO. Balancing an appreciation of the complexities and nuances of the public sector, along with the requirements of operating in a competitive legal services environment, Corporate Services delivers proactive, effective and efficient services to VGSO's internal and external clients.

Functions within Corporate Services include but are not limited to; Finance, Business Development and Marketing, Information, Communication and Technology (ICT), People and Culture, Strategic and Business Planning, Business Support and Administration.

About the role
Reporting to the Chief Operating Officer, the Business Support & Records Team Leader will lead and coordinate administration of the business support function, including records management. This role will proactively initiate continual improvement of business support initiatives and processes, by driving change and a positive team culture.

The primary objectives of this role will be to:

  • Lead records management by liaising with key stakeholders to maintain compliance with recordkeeping legislation, regulations, and best practice;
  • Lead and manage the Business Support team (approximately 9 people);
  • Liaise with business support vendors;
  • Maintain and review business support contracts and policies; and
  • Manage corporate travel and external venue bookings.

The successful candidate
To succeed in this role, you will have previous team management experience with the ability to coordinate workflow and manage the performance of staff. You will have well-developed interpersonal skills and a demonstrated ability to communicate with stakeholders at all levels within an organisation.

You will be a problem solver with the ability to use initiative and exercise sound judgement, have extensive experience in performing high level administrative duties and records management, while approaching tasks with a positive attitude and, where required, with great sensitivity.

In exchange for your hard work, you will receive; competitive remuneration, training and development opportunities and 17.5% annual leave loading. The VGSO embraces flexibility and welcomes a conversation to help you achieve work-life balance.

How to apply
If this sounds like the opportunity for you, apply now! Applications must include a cover letter and resume. Candidates will also be required to complete a few questions as part of the online application form. Please note it is not required to respond to the Key Selection Criteria separately.

To find out more about this role, please view the position description attached. Alternatively, you can contact Pieta Spencer, Recruitment Consultant, on (03) 9032 3052.

Applications close at 11:59pm on Sunday, 1 September 2019.

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