Legal Assistant, Inquiries, Prosecutions and Administrative Law - Victorian Government Solicitor's Office

The Victorian Government Solicitor's Office (VGSO) embrace diversity amongst our staff and welcome applications from people from all cultural backgrounds, including Aboriginal and/or Torres Strait Islander peoples, as well as people with a disability. If you require a copy of this advertisement or any attached documentation in an accessible format, such as large print, please email peopleandculture@vgso.vic.gov.au

Job Details
Department: Victorian Government Solicitor's Office
Work Type: Ongoing - full time
Job Function: Legal
Classification: VPSG2
Work Location: Melbourne - CBD
Reference: VG/VGSO512
Closing Date: 09-Aug-2022
Salary Range: $55,439 - $71,194
Job Duration: N/A
Attachments: Position Description - Legal Assistant, IPA.DOCX (Word, 90KB)
Job Specification

Contact: Kate Miller
0498 649 226

Position Details

  • Contribute to matters of high profile public interest
  • Join a supportive team environment
  • Ongoing | Full-time
  • VPS 2 $55,439 - $71,194 p.a. + superannuation

About the VGSO

The Victorian Government Solicitor's Office (VGSO) vision is to be the Victorian Government's trusted legal partner.

The VGSO provides responsive legal services exclusively for the Victorian Government and public sector. Our place within government ensures we are at the centre of legal change, reform and problem-solving. We operate as a service-driven legal professional practice and strive for excellence in this competitive environment. In all aspects of our operations, we aim to role model and live by our values: Responsiveness, Integrity, Insight, Collaboration and Excellence.

About the branch

The Inquiries, Prosecutions and Administrative Law Branch comprises a number of legal teams that provide specialist legal services and advice to the State in relation to; regulation, administrative law and disciplinary reviews, Inquiries and Royal Commissions.

The Inquiries teams provide specialist legal services and legal advice in relation to Inquiries and Royal Commissions including:

  • Establishment of Royal Commissions (exclusive services)
  • Management of notices to produce including document review
  • Witness and hearing preparation
  • Briefing and instructing counsel
  • State submissions and strategic responses
  • Project management and reporting

The Administrative and Regulatory Law teams provide litigation services and legal advice in the following areas:

  • Merits review of administrative decisions and related court proceedings
  • Investigations and criminal procedure
  • Business and occupational licensing
  • Conduct reviews, professional disciplinary proceedings and summary prosecutions
  • Freedom of information, information sharing and privacy
  • Integrity body inquiries

About the role

We have an exciting opportunity for a dedicated Legal Assistant to join our Inquiries, Prosecutions and Administrative Law Branch and provide comprehensive secretarial and administrative support to a team of solicitors. Day to day responsibilities include:

  • Preparing correspondence and relevant documents – drafting and typing (dictaphone)
  • Liaising with clients, witnesses and barristers
  • Amending & formatting documents
  • File management – maintaining orderly, up to date legal files in electronic and hard copy format
  • Diary and email management – monitoring emails, calendars and recording deadlines
  • Telephone assistance – both incoming and screening
  • General administration – photocopying, couriers, billing, relieving reception

Skills and experience

  • Demonstrated experience providing legal administrative support
  • Confident in providing high quality and responsiveness legal administrative assistance to more than one solicitor
  • Strong understanding of court systems and procedures, including knowledge of legal terminology and an ability to conduct research using online databases and systems
  • Self-starter who takes initiative and has the ability to operate autonomously
  • Excellent attention to detail with a commitment to service excellence

Benefits

In exchange for your hard work, you will receive; competitive remuneration, training and development opportunities and up to 17.5% annual leave loading. The VGSO embraces flexibility and welcomes a conversation to help you achieve work-life balance.

How to apply

If this sounds like the opportunity for you, apply now! Applications must include a cover letter and resume. Please note it is not a requirement to respond to the Key Selection Criteria separately but applicants should outline their relevant experience in their cover letter.

To find out more about this role, please view the position description attached. Alternatively, you can contact Cinderella Hermosilla-Thompson, Talent Acquisition Advisor, on 0400 634 940.

Applications close at 11:59pm on Wednesday, 10 August 2022.

Preferred candidates will be subject to pre-employment checks including but not limited to, reference checks, pre-employment misconduct screening and criminal record checks.

The VGSO is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the VGSO's obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all VGSO employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.

Prior to commencement of employment with the VGSO you will need to provide evidence that you are vaccinated against COVID-19. Acceptable evidence includes:

  • COVID-19 digital certificate (available via your myGov account);
  • Your immunisation history statement (available via your myGov account); or
  • A letter from the GP who vaccinated you.


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