• Bright and modern office in Melbourne CBD, with a hybrid-work model
• Contribute to helping people across Victoria enjoy better health and wellbeing
• Dynamic team environment within an inclusive workplace

VicHealth welcomes and values applications from candidates who are of Aboriginal and Torres Strait Islander descent, candidates with culturally diverse backgrounds, candidates with disability and those from the LGBTQIA+ community. We are committed to making reasonable adjustments to ensure a safe and healthy working environment.

About the role:

The position of Executive Assistant reports to the Executive Manager, Health Promotions Systems and also supports the Executive Manager, Social Marketing and Communications Group. It is responsible for providing administrative support, managing stakeholders and ensuring collaboration.

This exciting part-time, ongoing opportunity has a close working relationship with both the Executive Manager, Health Promotions Systems and Executive Manager, Social Marketing and Communications, other Executives and members of the Executive Support Team. The successful candidate is expected to develop and nurture excellent relationships across the organisation and with key external stakeholders. To achieve this, the person in this role must be an effective liaison point and represent VicHealth in a professional manner at all times.

Key responsibilities:

• Providing exemplary high-level administrative support such as calendar, travel and document management across two executives
• Communicating with a range of internal and external stakeholders including local and international health promotion organisations, partner organisations, and members of VicHealth Taskforces, Roundtables, Panels and similar
• Collaborating with other Executive Assistants to ensure consistent, effective, and efficient executive administration support across VicHealth.

About You:

We're looking for someone who demonstrates previous experience in a similar Executive Assistant role to a Senior Executive within either government or the private sector.

You will have exceptional planning and organising, attention to detail, interpersonal, flexibility and problem-solving skills

Additional experience:

• Proven experience working as an Executive Assistant in an Executive or Chief Executive Office, preferably across multiple Executives
• Exceptional written and verbal communication
• Experience working within the health, community or government sectors
• High competency with Microsoft Office.

Perks and benefits:

• Hybrid-work model
• Up to $3,000 towards professional development each year
• Employee Wellbeing & OHS Committee who deliver events and initiatives
• Bring your dog to work day every Thursday and Friday
• Fresh fruit, breakfast and coffee machine provided

Closing Date: Thursday 13 March 2025

Unit: Health Promotions Systems 

Tenure: Part-time (0.6 FTE), ongoing

Classification: VicHealth Grade D

Remuneration: $95,040 - $118,235 per annum, pro rata (plus superannuation and other benefits)

How to apply:

Applications must include a cover letter and a current resume. The cover letter must include why the applicant feels they are suitable for the position and also address the Key Selection Criteria from the Position Description.
Please refer to the Position Description to view the experience associated with the position.

The successful applicant may be required to undertake a Police Check and Working with Children check.