Executive Assistant

We have an amazing opportunity for an enthusiastic administration professional who will thrive on organising and coordinating our busy Marketing & Communications department.
Job Details
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Department: Victorian Health Promotion Foundation
Work Type: Ongoing - part time
Job Function: Administration / Secretarial
Classification: See Advertisement
Work Location: Melbourne - CBD
Closing Date: 26-Sep-2017
Salary Range: See Advertisement
Job Duration: N/A
Attachments: Executive Assistant_PD_Marketing and Communications_2017.doc (Word, 178KB)

Contact: Marcus Flood
03 9667 1386

Position Details

  • Are you a skilled administrator who excels in organising and coordinating a busy department?
  • Do you love making sure the 1%'ers are ticked off and sorted?
  • Can you juggle (many competing priorities)?

We have an amazing opportunity for an enthusiastic administration professional who will thrive on organising and coordinating our busy Marketing & Communications department.
The Executive Assistant, Marketing & Communications reports directly to the Executive Manager, Marketing & Communications.
This multifaceted role involves coordinating our Executive Manager for Marketing & Communication's calendar and admin tasks, whilst also supporting the administration needs of the broader Marketing and Communications team including:

  • preparing documents
  • assisting with event coordination and invites
  • preparing presentations
  • meeting coordination and minutes.


In addition to these responsibilities, you will thrive on limited supervision and direction.
You will be a career administration professional, who loves nothing more than ensuring our busy and high performing Marketing & Communications department functions effortlessly.
You will also be expected to develop exceptional relationships both internally and externally, that will support your role in coordinating and processing a high level of information and stakeholders.
It's an exciting time to be part of VicHealth, currently in our 30th year. Find out more about us at www.vichealth.vic.gov.au  
Closing Date: Tuesday 26 September 2017
Unit: Marketing & Communications Group
Tenure: Part Time, Ongoing (0.8 FTE)
Classification: VicHealth Grade C
Remuneration: $64,268 ($51,414 pro rata) (plus superannuation and other benefits)
Qualifications and experience required

  • Relevant qualification at Advanced Diploma level in and/or strong demonstrable experience
  • Demonstrable experience within diary management, task prioritisation, and maintenance of office systems
  • Demonstrable experience in a similar role
  • Excellent time management, attention to detail, and organisational skills
  • Demonstrable experience in MS Office applications
  • Excellent stakeholder/relationship management skills
  • Experience working within the public health, community or government sectors preferred.

How to apply:
Applications must include a cover letter and a current resume.
The cover letter must include why the applicant feels they are suitable for the position, and also address the Key Selection Criteria from the Position Description.
Please refer to the position description to view the associated qualifications and experience associated with the position.
Applications can be submitted by clicking Apply.

The successful applicant may be required to undertake a Police Check.

For further information about the role, please contact Marcus Flood, People & Culture on (03) 9667 1386.
VicHealth is committed to ensuring appointments represent the diversity of our community. Women, Indigenous people, people with disability, young people and people from culturally and linguistically diverse backgrounds are encouraged to apply.

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