Job Description

An exciting and unique opportunity exists for a talented and passionate individual to join the Office of the Secretary as a Department Liaison Officer (DLO), Minister for Multicultural Affairs at the Department of Premier and Cabinet.

The Office of the Secretary supports the Secretary's leadership of DPC and the VPS. The Office also manages the DLOs for the PPO and other portfolio Ministerial Offices, including the Minister for Multicultural Affairs and Minister for Treaty and First Peoples.

Department Liaison Officer's are public service employees appointed and employed by departments and allocated to a particular Minister's Office (MO). DLOs provide a central point of contact and facilitate strong communication, efficient and effective flow of information and advice, and a cooperative working relationship between the department and the Minister and their office. DLOs work in a complex environment to support the MO in their liaison with the department by managing the flow of information, advice and documents.

Department Liaison Officer's are the interface between the Department of Premier and Cabinet (DPC) and the Premier's Private Office (PPO) or MO and will gain an insight into the development of public policy at the most senior levels. DLOs will see first-hand the functioning of Cabinet, Parliament and Executive Government, and will come to better understand DPC's role in our system of government.

The role requires excellent relationship-building skills and ability to engage with senior executives, strong coordination and administration skills, ability to exercise judgement under pressure, strong communication skills and ability to work autonomously.

About you

As our ideal candidate, you will bring:

• Excellent interpersonal and relationship building skills and proven ability to develop strong, productive partnerships and engage key stakeholders. 
• Strong ability to identify emerging risks and critical matters whilst possessing the capability to monitor deliverables, clearly communicate, and operate in accordance with departmental and government policies. 
• Highly developed communication skills with the ability to prepare complex briefs, letters, emails and reports using clear, concise and grammatically correct language and ensures that appropriate style and formats are used.
• Demonstrated willingness to be flexible and adaptable to changing priorities with the ability to meet deadlines while working in pressured situations. 
• Sound organisational awareness and judgement with the ability to understand the impact of external events, emerging matters and changing stakeholder needs on the organisation. An understanding of DPC's internal workings and processes and knowledge of the Multicultural Affairs portfolio will be highly regarded.

Mandatory requirements

• Work outside of normal business hours may be required. 

In accordance with the Jobs and Skills Exchange Policy, only Victorian Public Service employees or those with extended access to the Jobs and Skills Exchange are eligible to apply for this position. Employees on labour hire contracts, such as agency staff and contractors, are not eligible to apply for this position.

The closing date for this position is Monday, 02 November 2024.

How to apply

Apply before the advertised closing date. All applications should include:

• a resume; and
• a cover letter which addresses the key selection criteria (within three pages).

This position is only open to applicants with relevant rights to work in Australia.

Other relevant information

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act), to support this DPC has a COVID-19 Vaccination policy which strongly recommends all DPC employees be fully vaccinated.

Preferred candidates will be required to complete a Pre-employment Declaration and Consent form. Employment of successful candidates will be subject to a National Police Check. DPC actively promotes diversity, inclusion and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including Aboriginal and Torres Strait Islander peoples and people with disabilities. All roles at DPC can be worked flexibly, however it may differ from role to role.

Successful candidates will be subject to a National Police Check. DPC actively promotes diversity, inclusion and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including Aboriginal and Torres Strait Islander peoples and people with disabilities.

All roles at DPC can be worked flexibly, however it may differ from role to role.