Records and Property Administrator

About this role

• Utilise your administration expertise to provide support and advice to the Corrections Victoria branch
• 2x Ongoing, Full-Time opportunities to work with a high-performing and passionate team in the Victorian Public Service
• VPS Grade 2: $58,539 - $75,175 plus superannuation.

About Us:

The Barwon Southwest Prison Precinct incorporates four custodial facilities located 6km north-west of Lara, 20km from the centre of Geelong and about 70km from Melbourne.  The four custodial facilities consist of two maximum security prisons being HM Prison Barwon and Western Plains Correctional Centre and medium security prison Marngoneet Correctional Centre and Karreenga Annex.  The BSW Prison Services Team provides both operational and administrative services to HMP Barwon, Marngoneet Correctional Centre and the Karreenga Annex.

About the Role:

A Records and Property Administrator provides strong administrative support in handling sensitive Prison and Prisoner documentation, administrative and business support services. In the context of a prison, a Record Officer provides a range of corporate support services, within the unique operational environment of the correctional facility. In context the role requires a strong focus on customer service, teamwork, integrity, accuracy, compliance, and timelines. 

The Records and Property Administratorr is responsible for maintaining the prisoner property stores stock levels, safekeeping of prisoner's stored property, prisoner property requests, the prisoner's greens store and valuables register.  This position is an integral role in the transfer of prisoner's personal items between prison locations. 

Some of your duties will include:

• As part of the Records & Property team, and under supervision, providing high quality services and perform all functions pertaining to prisoner records, Individual Management File (IMF) registry and prison archives at BSW prisons. 
• Coordinating the preparation of all documentation relating to a prisoner's transfer, classification, release and court appearances and undertake operational processes associated with the prison's bails and discharges.  
• Controlling and managing the daily operations of the Prisoners information into the PIMS and E*Justice Systems. 

To learn more about this role before applying, please read the attached position description.

About You:

As an ideal candidate, you will possess:

• Well-developed computer skills. 
• Ability to undertake inquiries, prepare reports, correspondence and statistical returns. 
• Sound knowledge of relevant legislation, policies, procedures, guidelines and regulations. 

How to Apply:

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

FOR INTERNAL VPS EMPLOYEES:

• For this particular vacancy, priority consideration applies to Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs Skills Exchange (JSE) jobs board platform.
• For all VPS employees, due to the new Jobs Skills Exchange (JSE) policy, please apply through the JSE to be eligible to be considered for this position in the first round.

IMPORTANT INFORMATION:

CHILD SAFE STATEMENT OF COMMITMENT:

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.