Business Support Officer

About the Department

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.

About the Division

The Employee Safety, Wellbeing and Inclusion Division helps create safe, healthy, respectful and inclusive working environments to help employees thrive and succeed.

The Division's work and purpose spans across response and recovery, strategy, advice and support, and diversity and inclusion. The Division adopts a holistic approach to supporting our workforce's health, safety and wellbeing across schools and central and regional offices. This includes Occupational Health and Safety (OHS) and Workers' Compensation policy advice and support for both physical and mental health as well as wellbeing, diversity and inclusion initiatives.

About the Role

Join our dynamic team as a Branch Support officer, where you will have the opportunity to play a key role providing high-quality executive and administration support up to  two directors within Employee Safety Wellbeing and Inclusion Division.  Reporting into the  Manager, Business Assurance and Planning, you will be primarily responsible for:

1. General administrative support, coordinating and tracking requests for briefings, correspondence, reports etc. Diary management, overseeing and coordinating meetings, conference preparations, including preparing agendas and follow up actions, other administrative tasks as required to support the division.
2. Working collaboratively with teams and other areas of the division (including other members of the Executive team) to support the divisions objectives.
3. Overseeing day-to-day support operations, working collaboratively to support the division in its pursuit to create healthy and safe, working and learning environments for the Department.
4. Assisting with ordering equipment and processing invoices through Oracle procurement.
5. Providing timely support with consolidating data and preparing branch reports.
6. Preparing written communication for stakeholders to support divisional priorities, working in alignment with the Department's policies, procedures and protocols.
7. Regularly contributing to continuous improvement initiatives and actively supporting projects as a vital member of the Leadership support team.

Capabilities

Are you an experienced Executive Assistant or Personal Assistant with exceptional administrative support skills, thriving in a dynamic, fast-paced environment? If so, we want to hear from you!

Join our passionate team dedicated to fostering a healthy and supportive work environment. Your planning and organisational expertise, exceptional communication skills, and team-oriented mindset will be instrumental in supporting our Leadership team and advancing our mission.

Flexible work arrangements available! Apply now and bring your skills to a role where you can make a difference every day!

Desirable Qualifications and Experience

• Previous experience as an EA/PA within the public sector, is desirable.
• Demonstrated ability to work collaboratively with exceptional planning and organising skills.
• Excellent problem-solving skills with an ability to recognise barriers, stay agile and prioritise effectively.  
• Flexible and adaptable approach to learning and developing skills required to achieve divisional goals.
• Exceptional interpersonal skills, effectively dealing with uncertainty and resolving issues, constructively.
• Excellent verbal and written communication skills to provide a high-quality administrative support.
• Previous experience with managing the raising of purchase orders and payment and processing of invoices
• Proficiency in Microsoft Office suite including Outlook, Word, Excel & PowerPoint.

Further Information

For more details regarding this position please see attached position description.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Kasey Ryan, Manager via Kasey.Ryan@education.vic.gov.au.

Preferred applicants may be required to complete a police-check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g. large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 10-APR-2025.