Administrative Support Officer
- Location: Melbourne - CBD
- Job Function: Administration / Secretarial
- Work Type: Fixed term - part time
About this role
- Utilise your Administrative expertise to provide support and advice to the Victorian Legal Admissions Board
- A Fixed-Term, Part Time opportunity to work with a high-performing and passionate team in the Victorian Public Service for 12 months
- VPS Grade 2: 60,295 - $77,430 plus superannuation.
About the Business Unit:
The Victorian Legal Admissions Board (the ‘Board') is a statutory body which performs functions associated with the admission of lawyers in Victoria in accordance with the Legal Profession Uniform Law Application Act 2014 (the ‘Act').
The Board has the responsibility determining whether to issue Compliance Certificates to applicants for admission under the Uniform Legal Profession Law (the ‘Law'). It also approves, monitors and reviews academic and practical legal training courses and providers.
An integrated secretariat has been established to support the work of the Board, comprising the Chief Executive Officer and a small number of support staff.
About the Role:
The position of Administrative Support Officer is responsible for administrative services within the Board. The incumbent will be expected to rotate through a range of responsibilities, based upon the needs of the Board. Responsibilities assigned will relate to the activities of Board and its Committees and will include:
- Admission ceremonies assistance;
- Persons of interest review;
- Bounced emails review;
- Digital concertina clean up and upload to Salesforce CRM daily review;
- Scanning of documents and uploading to applicant record in Salesforce CRM;
- Admission Court Order uploads;
- Assisting with activities relating to the assessment for completeness of documentation in support of an application for a compliance certificate as set out in the Legal Profession Uniform Admission Rules 2015; and
- Answering telephones and attend to enquiries when required.
The role is part time (three days a week - 0.6) and will be a combination of in office and remote working, for a fixed term period of 12 months. The days will be Tuesday (in office), Wednesday (remote) and Friday (in office).
To learn more about this role before applying, please read the attached position description.
About You:
As our ideal candidate, you will possess:
- The ability to conduct routine technical or specialist procedures and data collection, collation and analysis as required using digital resources such as Salesforce CRM, Outlook and including the Microsoft Office suite of products
- The ability to diagnose and correct faults and problems with technical equipment such as Salesforce CRM
- The ability to contribute to technical project planning with respect to digital applications such as Salesforce CRM
How to Apply:
Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
The successful candidate will be required to undergo pre-employment checks which may include reference checks, national police checks and misconduct screening. Dependant on the role, other checks may include VicRoads checks, drivers licence checks, medical checks, Working with Children Checks, and Declaration of Private Interests (for executive and responsible officer roles).
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.
IMPORTANT INFORMATION:
CHILD SAFE STATEMENT OF COMMITMENT:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.
Job details
| Job Reference: | VG/DJ6842MAY2025 |
|---|---|
| Location: | Melbourne - CBD |
| Work Type: | Fixed term - part time |
| Job Function: | Administration / Secretarial |
| Classification: | VPSG2 |
| Salary Range: | $60,295 - $77,430 |
| Job Duration: | 12 months |
| Date posted: | 21-May-2025 |
| Application Close Date: | 04-Jun-2025 |
| Attachments: | DJ6842 Administraive Support Officer Postition Description.pdf (PDF, 166KB) Position Description |
| Contact: |
Maria Di Palma on 0404 451 678
maria.dipalma@justice.vic.gov.au
|
