Records Officer

About this role

• Utilise your record management and administration skills in an operational environment
• Ongoing opportunity to work with a high-performing and passionate team within Corrections Victoria
• VPS Grade 3: $79,122 - $96,073 plus superannuation

About Us:

Corrections Victoria is responsible for the direction, management and operation of Victoria's corrections system, which incorporates prisons and Community Correctional Services. As a service agency within the Department of Justice and Community Safety, Corrections Victoria develops and implements policies, programs and services that ensure the safe and secure containment of prisoners, and that seek to rehabilitate offenders by addressing the underlying causes of offending behaviour.

Corrections Victoria manages Community Correctional Services locations across the state and is responsible for managing Victoria's eleven public prisons and overseeing the contracts relating to the management of three privately operated prisons. In doing so, Corrections Victoria delivers a safe and secure corrections system that actively engages offenders and the community to promote positive behaviour change.

The Sentence Calculation and Warrant Administration (SCWA) Unit within the Sentence Management Division is responsible for processing of court orders, prisoner discharges and sentence calculation to ensure that prisoners are appropriately and accurately held or released in accordance with legislative requirements. The SCWA Unit is also responsible for coordinating core processes that support the attendance of prisoners at court in a timely manner.

About the Role:

Reporting to the Supervisor Operations, the Records Officer is responsible for processing operational business of the SCWA Unit including warrants, discharges, gaol orders and sentence calculations in accordance with legislative requirements. The Records Officer is also responsible for ensuring operations are delivered in accordance with minimum standards of quality assurance set by Correction Victoria Executive and Management.

Some of your other duties will include:

• Supporting Corrections Victoria key stakeholders in sentence calculation process.
• Informing and contributing to ongoing service and quality improvement of business processes.
• Providing authoritative advice to internal and external stakeholders.

SCWA operates shifts on a roster basis, with coverage from 8am to 7pm, Monday to Friday and may require weekend work. This role will require shift work rostered within these hours.

About You:

To be successful in this role you will be able to demonstrate:

• An understanding of complex operational environments interfacing with legislation.
• Strong stakeholder management skills.
• An ability to multi task and be flexible and adaptable.

Qualifications:

• There are no mandatory qualifications for this role.

How to Apply 

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats. 

The successful candidate will be required to undergo pre-employment checks which may include a Nationally Coordinated Criminal History Check (NCCHC) and misconduct screening. 

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad. 

IMPORTANT INFORMATION: 

CHILD SAFE STATEMENT OF COMMITMENT: 

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.