Property Officer

About the Department

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Victorian School Building Authority

The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s.

The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.

With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program.

About the Division

The Major Projects & Property Division is responsible for delivering educational infrastructure projects and programs, including the acquisition and management of land as well as delivery of capital infrastructure projects.

The Property Branch represents the Minister for Education and Minister for Children's interests as land owner, and provides specialised land and property related advice and support to schools and other areas within DE and the VSBA. The Branch's work covers the whole of the property life cycle, being:

• Acquisition of land for new schools and early childhood facilities and to expand existing educational facilities
• Property agreements and general support for the management of the land and property issues on behalf of the Minister for Education and the Minister for Children.
• Land Regeneration, covering closed or vacant education sites. This includes management and disposal of land no longer required for education use, as well as management of sites being retained for future school or early childhood provision.

About the Role

Located in the Property Branch within the Victorian School Building Authority, this role sits within the Property Branch's 7 person School Operations Unit. The team is responsible for managing property agreements related to education facilities and providing general property advice and support for schools.

This role reports into the Manager, School Operations, and is primarily responsible for providing support for the School Operations Unit, including administrative support in relation to the maintenance of the program database, records management, compilation of data, title searches, compilation of procurement documents and other ad hoc administration as required by the team.

The role is also responsible for assisting in the preparation of Lease and Licence documentation and related property agreements, under direction and supervision, including liaising with internal and external stakeholders.

The Property Branch is a strongly collaborative environment where staff work together across various projects. The team manages a high volume of projects and it is a fast paced highly responsive environment. Given the high profile nature of the projects, the role requires good stakeholder management and communication skills and that reporting and record keeping is delivered to the highest standard.

A strong background in Property and Lease Management is mandatory as well as a good working knowledge of the land titles system, Crown land, leases and licenses. Experience with Landata, GovMap/Nearmaps, Maximo and Sharepoint is desirable.

VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customer.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Adam Binns – Manager via (03) 7022 2642 or adam.binns@education.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

This is a Fixed Term role till 30 June 2026

Applications close 11:59pm on Sunday, 15 June 2025