Security Events & Systems Coordinator, Security

About this role

Security Events and Systems Coordinator  

Australia's largest public museum organisation is seeking a Security Events and Systems Coordinator to join the team at Museums Victoria. 

ABOUT MUSEUMS VICTORIA: 

Home to Melbourne Museum, Immigration Museum, Scienceworks, and the Royal Exhibition Building, Museums Victoria is Australia's largest public museum organisation. Every day, we work to share the stories of people, culture, science, and nature in ways that are bold, welcoming, and thought-provoking. 

Join a team that protects more than just heritage—our work ensures the safety and security of every person, place, and collection across our precincts. 

ABOUT THE POSITION: 

We're seeking a skilled and solutions-focused Security Events & Systems Coordinator to lead and manage the delivery of security services across major museum events, exhibitions, and physical security systems. This multifaceted role blends operational leadership with project management, policy development, stakeholder engagement, and budget oversight. 

As a key link between internal teams and contracted security providers, you will coordinate event security, drive continuous improvement in service delivery, and contribute to major upgrades of security infrastructure across MV's iconic sites. 

Some of the key duties include:  

Security Event Operations & Coordination 

• Oversee security staff and service delivery at public and private events 

• Develop and implement operational policies and procedures 

• Deliver staff training, monitor KPIs, and ensure shift alignment with broader operational objectives 

Project & Asset Management 

• Coordinate upgrades and installations of physical security systems (e.g., CCTV, access control, alarms) 

• Collaborate with the Security Operations Centre (SOC) Manager and project teams to manage asset lifecycle and system improvements 

Incident & Risk Management 

• Lead incident investigations and document outcomes accurately 

• Recommend improvements to mitigate risks and enhance security practices 

Financial & Contract Management 

• Manage and track budgets for security services and physical security assets 

• Raise purchase orders, process invoices, and liaise with Accounts Payable and external finance teams 

• Support funding bids and tender documentation for new security initiatives 

Stakeholder Engagement 

• Liaise with contractors, integrators, and installers for events and ongoing operations 

• Maintain strong communication with internal departments to ensure security operations align with business needs 

Hands-on Support 

• Support event operations on-site as required, including acting in a Security Guard capacity during peak or critical periods (outside normal business hours) 

The successful applicant will have: 

You are a confident coordinator who thrives on juggling complexity—security logistics, event support, stakeholder liaison, and budget oversight. You're calm under pressure, skilled in systems and finance, and take a proactive approach to continuous improvement. 

Essential Requirements 

• Certificate II in Security Operations and a valid Security Licence 

• Valid Victorian Driver's Licence 

• Prior experience in event security coordination, rostering, and asset management 

• Experience in project management and physical security system upgrades 

• Experience working with financial systems (raising POs, managing invoices) 

• Strong communication skills and an ability to lead, train and support security staff 

• Proficient in Workplace, Magiq, Viva Engage and Excel. 

• Ability to work flexible hours, including weekends and after-hours events 

• Ability and willingness to undergo and pass a National Police Records Check and Working with Children Check (applicant costs apply). 

WHAT WE OFFER 

• A values-driven organisation focused on curiosity, inclusivity, and innovation 

• Opportunities to work across iconic cultural precincts and high-profile public events 

• Supportive and collaborative team culture 

• A chance to directly shape the visitor experience through safety, planning, and security excellence 

OTHER INFORMATION 

Location: Immigration Museum, Scienceworks, Melbourne Museum (including the Royal Exhibition Building), Merri-bek 
Employment Type: Ongoing: Full Time  
Classification: Grade 4; Value Range 1 ($92,332 base of grade plus statutory superannuation) 
Reports To: Manager, SOC & Physical Security Systems  

Operational hours: Flexible based on event priority 

 

HOW TO APPLY? 

To view the position description, visit Careers - Museums Victoria. From our Current Vacancies page, select “All Jobs” and click on the link for this job's listing.   

To apply, please click “Apply for this Job” at the bottom of the job listing page.   

For more information about this position, please contact Dell Fisher at dfisher@museum.vic.gov.au. 

Please submit the three following three documents with your application:   

• Your Cover Letter 

• Your Resume 

• A written response addressing the Key Selection Criteria as outlined in our Role Statement (Please refer to attached document) 

Please note: Applications that do not address the Key Selection Criteria will not be considered. 

APPLICATIONS CLOSE: 27/07/2025 (11:59pm)