Business Support Officer

About this role

• Provide administrative support for the area's financial and risk management functions
• Ongoing role in a busy and supportive team within Corrections Victoria
• VPS3 salary: $79,122 to $96,073 plus superannuation

About Us:

The Department of Justice and Community Safety provides compliance, enforcement, and regulatory services to the Victorian Community. The West Area, comprised of the Barwon South West and Grampians Regions, delivers a wide range of Justice services operating across central locations in Geelong and Warrnambool in the Barwon Southwest and Ballarat and Horsham in the Grampians Region as well as a number of satellite locations.

About the Role:

Reporting to the Manager, Finance and Risk, the role is responsible for providing administrative support functions for the Area's financial and risk management functions. These include support functions associated with purchasing and procurement, asset management, budgeting and general financial management, business continuity planning, occupational health and safety, risk, and emergency management.

Work location is flexible within West Area and can be based either in Geelong (Barwon South West) or in Ballarat (Grampians).

Some of your other duties will include: 

• Under direction, collect statistical information, analyse, prepare reports, obtain quotes, and prepare estimates for works and services.
• Under direction, assist with the process of monthly, periodical, and annual financial processes including journals, adjustments, and BUFI stocktakes.
• Coordinating meetings and stakeholder engagement activities, including scheduling, agendas, and minutes.

About You:

To be successful in this role you will be able to demonstrate:

• Experience of government purchasing processes and procedures, and the use of purchase to payment system Oracle, or similar.
• Asset management knowledge in a government environment.
• Experience in Microsoft 365 applications, in particular Excel, Outlook (and group mailboxes), SharePoint and Teams. Experience with electronic document management system TRIM would also be a benefit.

How to Apply:

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include reference checks, national police checks and misconduct screening. Dependant on the role, other checks may include VicRoads checks, drivers licence checks, medical checks, Working with Children Checks, and Declaration of Private Interests (for executive and responsible officer roles).

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

IMPORTANT INFORMATION:

CHILD SAFE STATEMENT OF COMMITMENT:

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.