Project Officer

About the Department

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Division

IMTD is responsible for supporting one of the largest technology networks in Victoria and leading the department's technology, digital capability, business systems and digital transformation. This network consists of Schools, Corporate and Early Childhood Education (ECE) including a school user base of more than 1500 Government schools, 50,000 teachers and 650,000 students.

IMTD provides innovation and leadership in the transformation and management of the department's digital capability through the implementation of solutions on the department's cloud environment (IaaS), enterprise cloud platforms (PaaS) and software (SaaS), using agile practices with a focus on user experience, security, and integration.

About the Role

The primary purpose of this role is to assist with the administration and daily operations of the School Digital Services branch, with a specific focus on the Notebooks for School Staff Program. This position plays a key role in delivering high-quality service and support to all Victorian Government Schools through the program, ensuring the timely provisioning and coordination of notebook deliveries, data analysis, trend monitoring, and reporting on program-wide initiatives.

Attributes

• Strong Communication Skills: Ability to prepare clear, concise, and grammatically correct reports, briefings, and correspondence. Capable of explaining rules, procedures, and policies to various stakeholders.
• Organisational and Administrative Skills: Proficient in managing filing systems, information management, and administrative tasks, including maintaining databases and tracking program records accurately.
• Project Management and Reporting: Experienced in contributing to projects, tracking progress, monitoring budgets, and reporting on performance standards such as timelines, quality, and outcomes.
• Problem-Solving and Decision-Making: Skilled in evaluating work practices, identifying inefficiencies, and making recommendations to improve administrative procedures and systems.
• Stakeholder Management and Negotiation: Ability to influence, negotiate, and manage relationships with stakeholders to achieve shared goals and support effective project execution.
• Attention to Detail and Data Management: Strong focus on gathering and recording accurate data, maintaining up-to-date registers, and ensuring the quality and accuracy of program records and performance data.

Desirable Qualifications and Experience

Desirable : Bachelor's degree in a related field

How to apply

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) addressing the skills and attributes from the role statement and the capabilities from the position description.

Further Information

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Ade Cassar - NSSP Provisioning Manager via (03) 9084 8552 or ade.cassar@education.vic.gov.au.

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Tuesday 23, September 2025