Circuit Jury Coordinator - Warrnambool

About Us

Court Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative functions of Victoria's courts and tribunal, Judicial College and Judicial Commission. 

Collectively, Victoria's Supreme, County, Magistrates', Children's, and Coroners courts, the Victorian Civil and Administrative Tribunal (VCAT), the Judicial College of Victoria, the Judicial Commission of Victoria, and Court Services Victoria (CSV) are referred to as the ‘Courts Group'. 

Our people enable the Courts Group to deliver on each jurisdiction's own strategic priorities while also pursuing strategic opportunities that are interconnected and deliver benefits more broadly.

The Supreme Court of Victoria is the highest court in Victoria and comprises the Court of Appeal and the Trial Division. The Court deals with major criminal and civil matters, plus appeals against decisions of lower courts.

The Supreme Court of Victoria recognises that its people are integral to its ability to meet and exceed community expectations and to achieve its goal of being an outstanding superior court. We continually strive to create a high-performance workplace that is characterized by creativity, innovation, flexibility, and quality delivery.

Juries Victoria is responsible for providing a jury system that delivers outstanding service and inspires community confidence. This responsibility is met by working with Victorian Courts to ensure the demand for juries is met and that the jury experience for citizens is valuable.

About the Role

Offered on a fixed-term, 4 day per week basis until December 2026 and reporting to the Circuit Jury Manager but working closely with the local Senior Registrar, the Circuit Jury Coordinator will be the local single point of contact for judges and their staff when jury trials are listed and proceeding. The Circuit Jury Coordinator is also the key link between circuit operations and Juries Victoria's leadership team, supporting Juries Victoria's planning and forecasting responsibilities for the respective jury district.

Key accountabilities include:

• Using initiative and sound judgement to provide high-level, confidential operational support to judges and their staff, senior registrars and JV managers.
• Overseeing a range of operational duties supporting circuit activities, including those associated with JV's jury management system (JMS), as well as stakeholder management.
• Supporting JV managers in the forecasting for; the summonsing of; and the communicating with citizens summoned as jurors in circuit locations to meet the listing demands of courts.
• Contributing to the identification and resolution of complex and sensitive operational issues.
• Overseeing the local-based induction and training of judges and their staff on circuit, as well as registry and JV staff as required.
• Engaging with and processing enquiries and responses from citizens called to undertake jury service.
• Delivering orientation to panels of prospecitve jurors and being the primary contact responsible for facilitation of jury empanelments.
• Performing a range of general administrative functions including the maintenance and management of various records and registers (manual and computerised)
• Assessing the eligibility, suitability and availability of Victorian citizens randomly selected for jury service

About You

To be successful in this role, you can demonstrate an ability to work collaboratively with Juries Victoria's stakeholders, problem solve and provide excellent customer service in a dynamic operational environment. You will have strong interpersonal skills and an ability to prioritise your work and provide confident and informed advice including to groups.

You will be skilled in computer and data entry, working in a small team in a professional office environment.

How to apply

Click the ‘Apply Now' button, ensuring you include the following in your application:

• resume 
• a short cover letter

Other information

CSV is the employer of staff at Courts Group. CSV has a firm commitment through its Koori Employment Plan to increase participation of Aboriginal and Torres Strait Islander people across our workforce.

We value the unique backgrounds, experiences, and contributions that each person brings to our community and encourage and celebrate diversity. Those from the LGBTQIA+ community, women, people of all ages, with disabilities, culturally and linguistically diverse people, and those who are neurodiverse, are encouraged to apply.

We aim to create a workforce that reflects the community in which we live.

If you require adjustments to the recruitment and selection process or require an alternative format to any of the application material, please don't hesitate to email the contact person listed in the advertisement.

As part of our commitment to a safe and respectful workplace, CSV conduct pre-employment checks, including reference checks, police checks and misconduct screening. These checks are handled confidentially, with care and are a standard part of our hiring process to ensure the right fit for both candidates and Court Services Victoria.