Registry Officer, Civil

About Us

Court Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative functions of Victoria's courts and tribunal, Judicial College and Judicial Commission. 

Collectively, Victoria's Supreme, County, Magistrates', Children's, and Coroners courts, the Victorian Civil and Administrative Tribunal (VCAT), the Judicial College of Victoria, the Judicial Commission of Victoria, and Court Services Victoria (CSV) are referred to as the ‘Courts Group'. 

Our people enable the Courts Group to deliver on each jurisdiction's own strategic priorities while also pursuing strategic opportunities that are interconnected and deliver benefits more broadly.

SCV

The Supreme Court of Victoria is the highest court in Victoria and comprises the Court of Appeal and the Trial Division. The Court deals with major criminal and civil matters, plus appeals against decisions of lower courts.

The Supreme Court of Victoria recognises that its people are integral to its ability to meet and exceed community expectations and to achieve its goal of being an outstanding superior court. We continually strive to create a high-performance workplace that is characterized by creativity, innovation, flexibility, and quality delivery.

About the Role

The Supreme Court of Victoria is seeking a motivated, team focused individual to join the Civil Arm of the Supreme Court Registry. The Registry provides administrative services to the judiciary, legal profession, court users and the public. Registry Officers are responsible for undertaking a variety of administrative support functions within the Registry.

The role of a Registry Officer is challenging and varied. Working as part of a large team within the Civil arm of Registry, the successful applicant will perform a wide range of administrative tasks, including:

• Checking legal documents for compliance with Rules
• Taking receipt of checked documents and completing financial transactions (via counter service or electronic filing facilities)
• Providing technical guidance and support to Registry users regarding policy, practice and procedure
• Maintaining the Court's electronic case management system, filing of documents/correspondence, file maintenance and preparation
• Assisting with processing and receipt of Court held subpoenaed materials
• Preparing and authenticating Court orders
• Maintaining and monitoring lists of cases and liaising with the chambers of judicial officers to ensure the smooth operation of the Court
• Establishing and maintaining trusting working relationships with Registry Lawyers and Associates
• Undertaking other necessary administrative functions in order to support the operations of the Court in an increasingly digitalised environment

About You

To be successful in this role, you must be able to work effectively as part of a team and be flexible in your approach to your work. The Court provides a comprehensive employee benefits program and the opportunity to participate in professional growth and development. We are an equal opportunity employer and foster diversity in the workplace.

How to apply

Click the ‘Apply Now' button, ensuring you include the following in your application:

• resume 
• a short cover letter

For any enquiries regarding these positions, please contact Melissa Ciavarella, Assistant Manager, Civil onmelissa.ciavarella@supcourt.vic.gov.au

Other information

CSV is the employer of staff at Courts Group. CSV has a firm commitment through its Koori Employment Plan to increase participation of Aboriginal and Torres Strait Islander people across our workforce.

We value the unique backgrounds, experiences, and contributions that each person brings to our community and encourage and celebrate diversity. Those from the LGBTQIA+ community, women, people of all ages, with disabilities, culturally and linguistically diverse people, and those who are neurodiverse, are encouraged to apply.

We aim to create a workforce that reflects the community in which we live.

If you require adjustments to the recruitment and selection process or require an alternative format to any of the application material, please don't hesitate to email the contact person listed in the advertisement.

As part of our commitment to a safe and respectful workplace, CSV conduct pre-employment checks, including reference checks, police checks and misconduct screening. These checks are handled confidentially, with care and are a standard part of our hiring process to ensure the right fit for both candidates and Court Services Victoria.