Portfolio Management Office (PMO) Analyst | Melbourne - CBD

Job Description

Our purpose,as the Victorian Government energy safety regulator, is to keep Victorians energy safe and ensure energy is used confidently. Through education, regulation and enforcement, we work to ensure that energy safety, supply and efficiency are a priority in Victoria and something the Victorian public can be confident in. Our people come from a wide range of professions with diverse skills and experience driving the success of Energy Safe Victoria.

About the opportunity

The PMO Analyst reports into the PMO Manager, supporting portfolio delivery and contributing to the maturity of project, program and portfolio management. The PMO Analyst will also support the Project Manager with key project delivery activities including co ordination, planning and reporting. 

Key responsibilities:

• Support the daily operations and establishment of the Portfolio Management Office, including financial tracking, contract and procurement oversight. 
• Preparing data and reports (governance, status and health, others as requested) with project managers, the PMO team and project stakeholders with an understanding of the different needs of each.
• Supporting ad-hoc and regular reporting cycles for the PMO governance forums through agenda and pack preparation, meeting minutes and calendar management. 
• Contribute to the development and review of PMO processes and practices and identify opportunities for improved performance. 
• Supporting project managers and delivery leads with reporting, financial and risk management. 
• Establish a routine risk, issue, assumption and dependency tracking and reporting process working closely with key stakeholders. 
• Other duties as required.

To be successful, you'll have:

• An understanding of project planning, benefits, budgeting, scheduling, risks and issues management, reporting tools and techniques. 
• Highly developed analytical and conceptual skills, including the ability to recognise emerging issues of importance and identify the next steps or actions to take.
• Exposure to different delivery methodologies (e.g. agile, waterfall, hybrid). 
• Clear written and verbal communication skills, including the ability to prepare concise summary documentation, with the ability to engage with a diverse range of individuals across all levels of the organisation. 
• Comfortable working with ambiguity and a demonstrated ability to problem solve, display flexibility and pragmatism. 
• Advanced knowledge of Microsoft office suite, including experience in the use of FinOps.
• Relevant tertiary qualifications and professional certifications highly regarded. 
• Previous government experience highly regarded (Desired)

How to apply

Please refer to the available position description to assess your suitability and submit your current resume and cover letter via the Apply button. Applications will not be accepted via email.

Energy Safe will conduct relevant checks about applicants and the information provided with an application including reference checks and a satisfactory National Police Check.

Energy Safe Victoria values the unique backgrounds, experiences, and contributions that each person brings to our organisation and welcomes and celebrates diversity. Our aim is to create a workforce that reflects the diversity of the community that we are here to protect. We invite you to talk to us about any preferences or adjustments you may value or require to either the recruitment process or the role itself. If you identify as a person with disability, please let us know how we can provide additional support.

 For a confidential discussion, please contact Human Resources via humanresources@energysafe.vic.gov.au.

Applications close at midnight 19 December 2025.  This advertisement may close prior to the closure date without notice, if a high volume of applications is received, therefore we encourage you to apply as soon as possible.