Coordinator, Postal Voting

About this role

• Fixed term, Full-Time role (10 months, until February 2027)
• VPS Grade 4.1 ($97,955 - $111,142, plus superannuation)
• Free shuttle service between 465 Plummer Street, Port Melbourne office and Southern Cross Station available at peak times until November 2026

Why join us

At the Victorian Electoral Commission (VEC) we are not just about elections, we are about enabling all Victorians to actively participate in their democracy.  The VEC conducts state and local council elections and is responsible for promoting public awareness and understanding of electoral issues in the Victorian community. Our goal is to be change ready and responsive to legislative changes and community expectations in a dynamic and complex operating environment. 

We provide a values driven workplace culture with a passion for excellence and innovation in the services we provide. We offer a supportive environment that encourages professional development and provide opportunities to broaden your experience though internal working groups and committees across VEC branches. 

Apply now to make a meaningful contribution to the democratic process. 

What you will be doing

Reporting directly to Manager, Central Processing Centre (CPC), the Coordinator, Postal Voting supports the planning and delivery of postal voting operations for the 2026 State Election. The role helps coordinate activities within the CPC, ensuring postal vote processing is conducted accurately and in line with legislative requirements.

This role will be responsible for:

• Supporting the planning and delivery of the Central Processing Centre (CPC), including postal voting, for the State election 2026.
• Train, supervise and monitor large teams (could be up to 100 staff) through team supervisors.
• Act as the primary escalation point for supervisors during operational delivery.
• Plan and coordinate the issuing of replacement votes for local government by-elections and undertake signature scrutiny of returned postal ballots.

What you will bring to the role

• Demonstrated ability to plan, manage and implement large-scale projects, including overseeing staff
• and coordinating multiple workstreams within allocated budgets. Past election project experience is
• desirable.
• Demonstrated stakeholder management skills, including establishing and maintaining effective
• working relationships with internal and external stakeholders.
• Proven ability to lead, manage and motivate teams to deliver high-quality services in a mission-critical, legislatively compliant environment.
• Strong written and verbal communications skill with demonstrated experience in developing procedural documentation, reports and using communication to influence and persuade.
• Commitment to the VEC's core values

How to apply

All applicants must submit:

• a current CV and
• a separate document with responses to Key Selection Criteria (KSC) 6.2, 6.3, 6.4, 6.9 as listed in the position description.
• Applications should be lodged online via the Apply Now button (below). The VEC can only accept applications lodged via Victorian Government Careers website.

Applications close at 11:59pm on Friday 27 March 2026

We highly encourage Aboriginal and Torres Strait Islander people, people with disabilities and culturally and linguistically diverse people to apply.

We are committed to diversity and inclusion in our workplaces with the people we employ, and at the ballot box with the people we serve. We aim to create a workplace that is inclusive, equitable, and safe for all.

We understand that candidates may need adjustments in the recruitment process and/or workplace. For any questions or request for accommodation s, please e-mail PeopleMailbox@vec.vic.gov.au

Successful applicants will be required to satisfy character clearance requirements, including but not limited to Nationally Coordinated Criminal History Check (NCCHC) and working with children check.

In accordance with Section 17A of the Electoral Act 2002, the VEC may ask applicants to disclose specific political activities that could compromise the perceived independence of the organisation. Learn more about disclosing political activities.

VEC contact details

For further information please contact Srimohan Pardesi on srimohan.pardesi@vec.vic.gov.au