Executive Support Officer

THE ROLE

The Executive Support Officer in Legal Services provides high-level administrative and executive management support, with particular attention to confidentiality and sensitivity, to the Executive team and the wider leadership team in Legal Services.

The role is a central point of contact and includes extensive engagement with stakeholders from a diverse range of organisations, government, and private organisations to support the day to day activities of the executive team.  Attention to detail, teamwork, agility and flexibility underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively.

You will be required to support operations across two office sites, predominantly in the Business Operations Team at Central Office and where required, 456 Lonsdale Street Melbourne. In accordance with clause 19 of the VPS Agreement (where applicable), you may be asked to join a different team where business operations require this.

ACCOUNTABILITIES INCLUDE

• Manage and coordinate the emails, diaries, priorities and documentation (including filing) for the executive team, including the General Counsel and the Director, Child Protection Litigation Office.
• Provide a range of effective executive support functions, including: accurately managing the office's events diary; providing quality support to committees, working groups and meetings; and preparing reports, briefs and correspondence on complex issues.
• Arrange meetings and conferences, including liaison with senior executives and government officials coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.

Please open the position description to read more.

HOW TO APPLY

Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria. 
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process. 
Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.

For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)

Please apply to submit your interest in this position.