Executive Assistant, Budget Finance and Investment

About this role

About the role: 

Are you:

• Able to establish and maintain working relationships with key stakeholders
• Able to manage competing priorities in a dynamic environment
• An excellent organiser that can provide high-level and accurate administrative support

The Executive Assistant is responsible for providing executive and project support to Senior Executives and their branches. Key duties include managing the Executive's inboxes and calendars, ensuring timely and accurate briefing coordination, maintaining registers and SharePoint sites, and other business support activities. The role involves managing multiple priority commitments.

The Executive Assistant is also responsible for providing timely advice to stakeholders, both verbal and written, and maintaining positive relationships to facilitate a partnership approach. They communicate effectively with a range of internal and external stakeholders, including other executive and ministerial offices.

This role requires self-motivation, commitment, excellent relationship-building skills, problem-solving, and the ability to adapt plans to changing priorities. The Executive Assistant must work proactively to ensure optimal time management, demonstrate strong Microsoft Office and IT skills, and exhibit initiative and flexibility in their work practices.

Please view position description for further information about the role.

About us: 

At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.  

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all. 

About you:

• Accurately managing the office's events diary
• Making travel and accommodation arrangements.
• Exercises professional judgement about the application of rules, or the selection of choices within guidelines
• Plans, leads and facilitates information sessions and consultative processes in a range of settings
• Monitor and review the quality of corporate support systems and processes and work collaboratively with others to continuously improve service delivery that enhances professional standards

Qualification/Specialist Expertise

• A qualification in business, project management and or working in government would be advantageous but not required.  
• Demonstrated knowledge of and experience in managing and supporting departmental executive functions and processes would be advantageous.

What we offer: 

• The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
• A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.
• A strong commitment to work-life balance, including a diverse array of flexible working arrangements.

How to apply: 

Applications should include a resume and a cover letter. Click the ‘Apply' button to view further information about the role including key contact details and the advertisement closing date. 

We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process at inclusion@health.vic.gov.au. For more information on our commitment to inclusion and diversity see inclusion and diversity at the Department of Health.

If you have any queries in relation to recruitment processes at Health, or experience any issues in applying, please feel free to email talentacquisition@health.vic.gov.au. Please note that unsolicited applications will not be replied to. If you have questions regarding the role specifically, we would advise you to reach out to the contact listed on the advertisement directly.  

Preferred applicants may be required to complete a police check and other pre-employment checks. Information provided will be treated in the strictest confidence in line with our Privacy Policy.