Facilities, Fleet & Loading Area Coordinator

About this role

Australia's largest public museum organisation is seeking a Facilities, Fleet & Loading Area Coordinator at Museums Victoria.

ABOUT MUSEUMS VICTORIA:

Ever dreamed of working in a place where dinosaurs roam, stars explode, and the world's most intriguing stories come to life? Welcome to Museums Victoria (MV)—where every day is a new opportunity to create unforgettable experiences. As one of the southern hemisphere's largest and most iconic museum organisations, we're not just about exhibits; we're about engaging, immersive moments that spark curiosity, creativity, and connection.

Home to the awe-inspiring Melbourne Museum, the culturally rich Immigration Museum, the mind-expanding Scienceworks, and the World Heritage-listed Royal Exhibition Building, MV is a place where events transform spaces and stories into something truly unmissable. Join a passionate team that brings ideas to life and makes discovery part of everyday experience.

ABOUT THE POSITION:

Reporting to the Senior Facilities Manager, Carlton Gardens, the Facilities, Fleet & Loading Area Coordinator coordinates the operations of the Melbourne Museum loading dock, administers Museums Victoria's vehicle fleet, and provides operational support in coordinating associated facilities works and services. The role supports the smooth, safe and efficient running of the loading dock and fleet — coordinating the delivery and distribution of goods, maintaining fleet records and service arrangements, supporting the availability and safe use of vehicles, and contributing to waste management and environmental sustainability requirements.

Some of the key duties include: 

• Manage the day-to-day operations of the loading dock area, including back-of-house security, supervision of postal and courier services, and the receipt and despatch of goods and machinery.
• Coordinate the administration of Museums Victoria's passenger and commercial vehicle fleet, including scheduled servicing, repairs, replacements and returns, and vehicle availability for authorised users.
• Maintain accurate fleet records and reporting, including vehicle usage, fuel consumption, maintenance, registration, tolls, fines, accidents and insurance documentation.
• Monitor fleet expenditure against budget and support fleet planning, procurement and the transition to lower and zero-emissions vehicles in line with Victorian Government requirements.
• Coordinate waste services across Museums Victoria, including technical requirements, wastewater testing and associated documentation.

The successful applicant will have:

• Demonstrated experience coordinating the day-to-day operation of a receipt and loading dock area, mailroom or similar operational service, including materials and manual handling processes.
• Demonstrated experience administering a vehicle fleet or comparable operational assets, including servicing, maintenance, recordkeeping, expenditure monitoring and coordination with internal users and external providers.
• Demonstrated knowledge of Safety Data Sheets, risk assessments and occupational health and safety requirements, including the compliant management of hazardous and dangerous goods.
• Demonstrated knowledge and experience in environmentally sustainable practices, including waste and wastewater management and the maintenance of associated records and reports.
• Well-developed organisational, communication and problem-solving skills, including the ability to manage competing operational priorities and coordinate contractors and minor facilities works.

OTHER INFORMATION

This is an ongoing, full time position (76 hours per fortnight). The salary on offer is Grade 3, Value Range 1 - $81,496 per annum, pro rata + 12% Superannuation.

OUR COMMITMENT

Museums Victoria is strongly committed to the safety and wellbeing of all children and young people. We create and maintain a child safe environment and have zero tolerance for child abuse. The successful applicant will be required to undergo a National Police Records Check and a Working with Children Check, and be assessed as suitable.

Museums Victoria is an equal opportunity employer. We welcome and celebrate all communities. Museums Victoria is committed to building a diverse and inclusive workplace where everyone feels they belong. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse backgrounds, people with disability, and people of all ages, gender identities and sexual orientations.

We are committed to an accessible and inclusive recruitment process. If you require adjustments or support to participate, please contact Job at job@museum.vic.gov.au.

HOW TO APPLY?

To view the position description, visit Careers - Museums Victoria. From our Current Vacancies page, select “All Jobs” and click on the link for this job's listing. 

To apply, please click “Apply for this Job” at the bottom of the job listing page. 

For more information about this position, please contact Tony Wood at awood@museum.vic.gov.au.

Please submit the following two documents with your application: 

• Your Resume
• A cover letter addressing the following Key Selection Criteria:

1. Demonstrated experience coordinating the day-to-day operation of a receipt and loading dock area, mailroom or similar operational service.
2. Demonstrated experience administering a vehicle fleet or comparable operational assets, including servicing, maintenance, recordkeeping and expenditure monitoring.
3. Demonstrated knowledge of Safety Data Sheets, risk assessments and occupational health and safety requirements, including the management of hazardous and dangerous goods.

APPLICATIONS CLOSE: 30 July 2026 (11:59pm)