Formulary Governance Secretariat Officer, Improvement

About the role: 

The Formulary Governance Secretariat Officer provides secretariat, governance and administrative support to the Victorian Medicines Formulary (VMF) program and associated governance committees.

The role coordinates committee and working group activities, prepares governance documentation, maintains records of decisions and actions, supports stakeholder engagement and contributes to the effective operation of governance arrangements across the VMF program.

Working closely with project teams, clinical advisors, committee members and external stakeholders, the role supports the effective administration of governance processes and forums that assist informed decision-making across the VMF program.

About us: 

At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.  

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all. 

About you:

To be successful in this role, you will bring:

• Demonstrated experience supporting governance committees, boards or advisory groups.
• Strong organisational and administrative capability.
• Excellent written communication skills.
• Experience preparing committee papers, agendas and minutes.
• Strong stakeholder engagement and coordination skills.
• High attention to detail and ability to manage competing priorities.

Qualifications / Specialist Expertise

• A qualification in public administration, business administration, project management, health administration or a related discipline would be well regarded.
• Equivalent experience will also be considered.
• Experience providing secretariat or governance support to committees, boards, advisory groups or working groups.
• Experience preparing agendas, papers, minutes, action registers and governance documentation.
• Experience coordinating stakeholders across multiple organisations.
• Strong administrative and organisational skills.
• Experience within government, healthcare or the Victorian public sector would be advantageous.
• Understanding of the Victorian public health system would be advantageous.

What we offer: 

• The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
• A wide range of growth and development opportunities within the department and wider Victorian Public Service.
• A strong commitment to work-life balance, including a diverse array of flexible working arrangements.

How to apply: 

Applications should include a resume and a cover letter. Click the ‘Apply' button to view further information about the role including key contact details and the advertisement closing date. 

We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process at inclusion@health.vic.gov.au. For more information on our commitment to inclusion and diversity see inclusion and diversity at the Department of Health.

If you have any queries in relation to participation in recruitment processes at Health, or experience any issues in applying, please feel free to email talentacquisition@health.vic.gov.au. Please note that unsolicited applications from third parties cannot be accepted. If you have questions regarding the role, please message the contact person listed on the advertisement directly.  

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