Current positions available

Administrative Services Officer
We are seeking an experienced and proactive administrative professional to join our Practice Support team.

Careers Logo

Work type:    Ongoing - full time
Job function:    Administration / Secretarial
Classification:    VLA2 - V2AO2D
Work location:    Melbourne - CBD
Reference:    VG/ASO1129
Closing date:    04-Jun-2023
Salary range:    $55,089 - $74,919
Job duration:    Ongoing
File attachment:    Administrative Services Officer Candidate application form #1129.docx (Word, 227KB)

Administrative Services Officer - PD #1129- February 2023.docx (Word, 224KB)

PD preview:    Preview unavailable for this role
Contact:    Hala Atwa - Managing Lawyer
     (03) 9269 0253

Position details
  • Full time ongoing position
  • Salary based on experience, range: $55,089 – $74,919 per annum plus super
  • Attractive employee benefits including salary packaging and hybrid working

About the role:
In this role, you will provide a wide range of administrative support to our Practice Support team and our Professional Support Lawyers, based within the program area. This includes word processing, formatting, editing calendar management, preparing agendas, and responding to requests for information. You will also assist the Precedents Coordinator in updating and maintaining Victoria Legal Aid's (VLA) precedents collection as required using technologies such as an automated document generation system and SharePoint. 

About you:
As our ideal candidate, you will possess/be:

  • A go-getter with a proactive attitude, with the ability to quickly learn and develop new skills.
  • Demonstrated administrative and office support skills including performing tasks accurately and with a high level of attention to detail. 
  • Excellent time management and organisational skills, including the ability to prioritise workloads and work under pressure while ensuring accuracy and quality.
  • Advanced skills in Microsoft Word and Excel, a demonstrated ability to quickly uptake SharePoint and an automated document generation system, and some basic coding knowledge.
  • Sound interpersonal skills and a proven ability to communicate, negotiate and liaise effectively with a range of stakeholders that affect the work of the Practice Support team.

Don't meet every requirement? At VLA, we understand that your work and life experiences can be just as valuable. If you're excited about this role but your CV doesn't align perfectly with our job description, we encourage you to apply anyway. You may be just the right candidate for this or one of our many other opportunities.

About the Practice Support team:
The Practice Support team support the efficient delivery of quality services to clients by providing lawyers with best practice resources such as the LawHub and VLA website and intranet content. We work closely with the Professional Support Lawyers in the program areas who create legislative updates, guides, checklists, case notes, factsheets, self-help kits and records of instructions and assessments, including the provision of support for accredited specialisation and up-to-date precedent collections.

About Victoria Legal Aid:
We provide legal representation to those who need it most. With over 1000 staff employed in 15 offices across Victoria, we help people with their legal problems by providing information, advice and education with a focus on the prevention and early resolution of legal problems.
Our clients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds and foster a work culture that's inclusive as well as diverse. Your unique ideas and perspectives are valued so that we best represent the people we serve.

Employee benefits:

  • Family friendly, flexible hybrid work from home & office model
  • Training and professional development opportunities
  • Supportive team environment in modern offices
  • Salary packaging which allows up to $15,900 of your salary each year to be tax free

How to apply:
To be considered for this role, please submit a current resume and completed candidate application form (listed within the file attachments).

If you require adjustment to the recruitment and selection process or need an alternative format to any of the application material, please don't hesitate to get in touch with our team.

For further information review the attached position description or contact Hala Atwa, Managing Lawyer on (03) 9269 0253.

No agency applications will be accepted.

Applications close by 11.59pm on Sunday 4 June 2023

Other relevant information:
It is a requirement that staff attend for office-based days at their primary work location. In line with this requirement, interstate applications will be considered only where the candidate is able and willing to relocate to Victoria, unless part of a border community.

VLA is committed to putting the safety and wellbeing of children first.

You can search for jobs using any of the fields below. To make multiple selections hold down the CTRL key.
Location Click through for tips.
Job function Click through for tips.
Work type

Classification Click through for tips.

Click here to view the list of classifications
Date advertised

Position title Click through for tips.

Reference Click through for tips.


eg. Account Manager