Administration Officer

About this role

• Utilise your administrative expertise to provide support and advice to the Learning & Capability Team within Department of Justice and Community Safety
• One ongoing, full-time opportunity to work within a high performing and passionate team in the Victorian Public Service
• VPS Grade 3: $76,817 - $93,275 plus superannuation.

About the Business Unit

People, Safety, Culture and Communications provide Human Resource services to the Department of Justice & Community Safety (the department) in the following functional areas:

• Learning and Capability;
• Human Resource Services; and
• Workplace Relations.

Learning and Capability (L&C) comprises of four teams of which the Registered Training Organisation (RTO) is one team, each having the following broad areas of L&C activity across the department:

• The Justice and Community Safety RTO is responsible for the accredited Vocational Education and Training (VET) for sheriff's, custodial, youth justice (YJ) and community corrections officers;
• The Justice Learning Team have responsibility for corporate training and development;
• The Corrections Victoria L&C Team manages specialised project and consultancy services to Corrections Victoria;
• The Nexus team have responsibility for the management of learning and performance systems.

The RTO currently operates within the Australian Quality Training Framework (AQTF) Conditions and Standards and requirements of the Victorian Registration and Qualification Authority (VRQA) Guidelines, within the context of a vocational setting.

About the Role

As an integral member of the department's RTO team, the RTO Administrator will work closely with the RTO Manager, Quality Systems and Record Officer and the Course Development Coordinator.

The role will be required to liaise with other RTO stakeholders, Program Area Co-ordinators and Administrators on a needs basis. The RTO Administrator may be required to also support the range of other central RTO functions, which may include other systems utilised and services provided to Program Areas and learners.

Some of your duties will include:

• Processing the enrolment of learners in nationally accredited qualifications
• Managing data and records for training participation, assessment and completion
• Providing administrative support for the Youth Justice (YJ) Program Area.

About You

As our ideal candidate, you will have:

• Proficiency in the use of Microsoft Office suite of products
• Experience as an administrator of a VETtrak Student Management System
• Experience in the administration of training and assessment services that complies with AQTF standards
• Experience in the administration of training and assessment services that comply with Vocational Education and Training [VET] standards and VRQA guidelines
• The ability to understand stakeholder motivations, needs and wants and tailor communication accordingly
• The ability to accept changed priorities without undue discomfort and respond quickly to changes.

Qualifications:

• An appropriate Certificate IV in Training and Assessment is desirable
• A current Victorian driver's licence.

How to Apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include reference checks, national police checks and misconduct screening. Dependant on the role, other checks may include VicRoads checks, drivers licence checks, medical checks, Working with Children Checks, and Declaration of Private Interests (for executive and responsible officer roles).

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

In accordance with the Jobs and Skills Exchange Recruitment Policy, only Victorian Public Service employees are eligible to apply for this position. People on labour hire contracts, such as agency staff and external contractors, are not eligible to apply.

IMPORTANT INFORMATION:

CHILD SAFE STATEMENT OF COMMITMENT:

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.