Business Support Officer - EMV Operations

About this role

• Provide confidential administrative support to the Assistant Commissioner State Operations and Assistant Commissioner Operational Coordination.
• Ongoing, Full time opportunity to work with a high-performing and passionate team in Emergency Management Victoria
• VPS grade 3 - $79,122 - $96,073 plus superannuation.

The Department of Justice and Community Safety is seeking a Business Support Officer to provide a critical role within Emergency Management Victoria.

About the Business Unit

DJCS Emergency Management

Emergency Management, within the Department of Justice and Community Safety (the Department) works closely with government and agencies across the emergency management portfolio. The group is led by the Deputy Secretary, Emergency Management. Emergency Management includes the department's emergency management accountabilities and statutory entities and offices.

The Business Unit: Emergency Management Victoria

Emergency Management Victoria (EMV) leads emergency management in Victoria by working with government, agencies and business to strengthen their capacity to withstand, plan for, respond to and recover from emergencies. EMV is a statutory entity and is part of the Department of Justice and Community Safety (the Department). The Department, through the Secretary, employs EMV staff and provides corporate functions to EMV. EMV is led jointly by the Chief Executive (CE) and the Emergency Management Commissioner (EMC).

Operations

The purpose of the Operations Branch is to lead the emergency operational coordination and state operations in Victoria by working with communities, government, agencies and business to strengthen their capacity to withstand, plan for, respond to and recover from emergencies.

About the Role

To provide confidential administrative support to the Assistant Commissioner State Operations and Assistant Commissioner Operational Coordination. This includes administrative tasks for daily operations including accounts and finance, document management, data and reporting, conference attendance and travel, preparation and dissemination of correspondence and detailed reports as well as be initial point of contact for inquiries, facilities, and logistics for service delivery.

Some of your duties will include:

• Provide high quality administrative support to two Assistant Commissioners in the Operations branch.
• Provide support in the scheduling of meetings with the preparation of presentations and agendas, acting as minute secretary and facilitating follow-up actions. 
• Manage documents, records and filing of electronic and hardcopy material consistent with organisational policies and procedures.

To learn more about this role before applying, please read the attached position description.

About you

To be successful in this role, you will have:

• Demonstrated experience in office management and executive support to senior executives within a highly sensitive and complex environment.
• Demonstrated ability to analyse issues and determine priorities in an environment of tight and conflicting deadlines, to take initiative and work under limited direction.
• Skill and experience using Office 365 suit and TRIM, the department's electronic document management system.
• Experience using the DJCS Electronic Briefing & Correspondence system, or an equivalent electronic briefing platform, is highly desirable.

How to Apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include a Nationally Coordinated Criminal History Check (NCCHC) and misconduct screening.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

IMPORTANT INFORMATION:

CHILD SAFE STATEMENT OF COMMITMENT:

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.