Executive Assistant
- Location: North West - Loddon
- Job Function: Administration / Secretarial
- Work Type: Ongoing - full time
About this role
- Utilise your administrative expertise to provide support and advice to Corrections Victoria at Loddon Prison
- An ongoing, full-time opportunity to work with a high-performing and passionate team in the Victorian Public Service
- VPS Grade 3: $79,122 - $96,073 plus superannuation.
About the Business Unit:
Located at Castlemaine Loddon Prison is a 477-bed medium security prison for sentenced male prisoners. Adjacent to Loddon Prison is Middleton, a 236-bed restricted minimum security prison for sentenced male prisoners. The focus of both prisons is rehabilitation via individual case management, employment, education, training and also the provision of programs and targeted interventions to address offending behaviour and promote the development of prosocial behaviour. Both prisons provide contemporary and quality correctional services that prepare prisoners for transition and reintegration.
About the Role:
The Executive Assistant provides high quality, confidential administrative and executive support to the General Manager.
Some of your duties will include:
- Effective management of the Office of the General Manager which includes provision of high-level confidential administrative and executive support using an understanding of prison issues to determine priorities
- Managing communications for the General Manager's Office in a timely, considerate, efficient and responsive manner, ensuring the prison is represented professionally
- Managing and maintaining efficient records management systems for the General Manager's Office and Loddon Prison and Middleton Leadership Team including the TRIM database.
The Executive Assistant supports the Leadership Team as required. The role requires a highly professional person who has attention to detail, good organisational skills and a demonstrated ability to communicate sensitively and effectively with a wide range of people at all levels.
To learn more about this role before applying, please read the attached position description.
About You:
As our ideal candidate, you will possess:
- Demonstrated experience in or understanding of working within a prison environment
- Demonstrated experience in the provision of a full range of executive, confidential support functions at a senior level
- Demonstrated proficiency in the use of Microsoft applications and Departmental specific software including Outlook and HPE Records Manager (TRIM)
Qualifications/Requirements:
- Previous experience providing executive support in an operational context
How to Apply:
Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
The successful candidate will be required to undergo pre-employment checks which may include reference checks, national police checks and misconduct screening. Dependant on the role, other checks may include VicRoads checks, drivers licence checks, medical checks, Working with Children Checks, and Declaration of Private Interests (for executive and responsible officer roles).
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.
IMPORTANT INFORMATION:
CHILD SAFE STATEMENT OF COMMITMENT:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.
Job details
| Job Reference: | VG/6491MARCH2026 |
|---|---|
| Location: | North West - Loddon |
| Work Type: | Ongoing - full time |
| Job Function: | Administration / Secretarial |
| Classification: | VPSG3 |
| Salary Range: | $79,122 - $96,073 |
| Job Duration: | N/A |
| Date posted: | 20-Mar-2026 |
| Application Close Date: | 05-Apr-2026 |
| Attachments: | Position Description - Executive Assistant to the GM - Ongoing, full-time - VPSG3.pdf (PDF, 256KB) Position Description |
| Contact: |
Gavin Blair on 5471 1211
gavin.blair@justice.vic.gov.au
|
