Senior Executive Assistant

About this role

• Utilise your senior executive support experience within a large, fast-paced environment.
• Fixed Term until 31 December 2026, 0.5 Part time opportunity.
• VPS grade 5: $116,413 - $140,849 plus superannuation.

The Department of Justice and Community Safety is seeking a Senior Executive Assistantto provide a critical role at the Office of the Deputy Secretary, Emergency Management Victoria.

About the Business Unit

Emergency Management Victoria (EMV), within the Department of Justice and Community Safety, is responsible for the overall coordination of the emergency management system in Victoria.  EMV drives the integration of policy, strategy, operational coordination, sector specific technology, and planning across Victoria's emergency management sector, contributing to safer, more resilient communities.

EMV works closely with government and agencies across the emergency management portfolio. The organisation is led by the Deputy Secretary & Chief Executive, and Emergency Management Commissioner, and includes oversight of statutory entities and offices and the department's emergency management accountabilities.

About the Role

This role will be perfect for someone looking for a secondment or a shorter-term experience working in a complex and interesting Deputy Secretary's office in the emergency management sector.

Some of your duties will include:

• Lead the provision of high level, confidential secretarial and administrative support to this high level senior executive office, including diary and meeting management, stakeholder liaison, email and travel arrangements. 
• Provide high quality assurance and review of incoming briefs and correspondence, amending briefs and liaising with business areas as required.
• Provide advice to the Deputy Secretary on a range of matters, using knowledge of the department, groups and business units, and their priorities.

To learn more about this role before applying, please read the attached position description.

About you

To be successful in this role, you will have:

• Significant experience in providing executive support and assistance to senior executives within a large, complex organisation.
• Significant experience in working with limited supervision in a sensitive, high pressure and fast paced environment.

Qualifications/requirements

• There are no mandatory qualifications for this role, however, a tertiary qualification in a relevant discipline is desirable.

How to apply 

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats. 

The successful candidate will be required to undergo pre-employment checks which may include reference checks, nationally coordinated criminal history checks (NCCHC), and misconduct screening. Dependant on the role, other checks may include VicRoads checks, drivers licence checks, medical checks, Working with Children Checks, and Declaration of Private Interests (for executive and responsible officer roles). 

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad. 

IMPORTANT INFORMATION:

CHILD SAFE STATEMENT OF COMMITMENT:

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.