Strategic Relationships Branch - Interim opportunities

About this role

The Strategic Relationships branch is currently seeking applications from Library employees only for two (2) interim opportunities.

 

 Philanthropic Programs Officer

• Full-time (1.0) - 38 hours per week
• 6 months - October 2026 to April 2027
• VPS 3.2

 

Library Sector Project Officer

• Part-time (0.8) - 30.4 hours per week
• 6 months - October 2026 to April 2027
• VPS 3.2

 

Both roles will primarily focus on providing project and administrative support on an interim basis, to assist with the planning and delivery of key initiatives.

 

Role 1: Philanthropic Programs Officer

Reporting to the Manager, Philanthropic Programs during this interim period, the activities will include:

• Campaign support: Taking minutes, tracking action items, maintaining organised filing systems. Gathering data for weekly / monthly status updates and post-campaign reporting.
• Event and Attendee Coordination: Assisting with the development and coordination of invitation and RSVP lists, printing nametags and providing in-person support with greeting guests at the registration desk.
• Stakeholder Communication: Monitoring and triaging of dedicated Philanthropic Programs inboxes, responding to donors, members and internal stakeholder queries.
• Donation Processing and financial administrative support: Supporting the Philanthropic Teams with the End of Year Appeal and Bookplates donations.
• Content Updates and Data Entry: Working with the Communications and Marketing teams to refresh website content relating to the Philanthropic Programs portfolio of activity. Updating the CRM with contact information and insights.
• Membership: Supporting VIS and VSOs with membership queries. Maintaining stock levels in the Members Lounge and supporting the development of marketing collateral, both digital and physical.

 

Role 2: Library Sector Project Officer

Reporting to the Manager, Library Sector during this interim period, the activities will include:

• Alumni and Fellowship Support: Supporting the new Library Sector Alumni Program and the reimagined Gorman Fellowship. Moderating and maintaining the LinkedIn alumni group, supporting alumni engagement activities, and assisting with communications.
• Project administration and reporting: Minute-taking, action tracking, and maintaining organised filing systems. Gathering data and preparing status updates and project reports.
• Content management and data entry: Work with Marketing and Creative Studio to update and maintain website content. Maintaining accurate stakeholder records within the CRM, supporting the capture of contact information, engagement data and insights.
• Event and participant coordination: Assisting the planning and delivery of Library Sector events and programs, including the Future State: Empowering Library Leaders program and the annual State Library Victoria-Public Libraries Victoria planning meeting. Managing invitation and RSVP lists, preparing name badges, coordinating catering and room set-up, and providing on-site event support, including registration and guest welcome services.
• Stakeholder communications: Monitoring and triaging the Library Sector inbox, responding to enquiries, coordinating information requests from local, national and international library stakeholders, as well as internal colleagues. Supporting clear, timely and professional communication across Library Sector programs and activities.

 

About you

Both roles will require:

• Experience supporting projects and working to agreed timelines.
• Organisational ability and administrative skills, including Microsoft Office capability.
• A high level of attention to detail and accuracy.
• Written and interpersonal communication skills, including capability writing clear and professional business communications.
• A track record in working collaboratively and productively with diverse stakeholders.
• Flexibility and adaptability suited to a fast‑paced environment.

The Philanthropic Programs Officer will also need an interest in / familiarity with the public library / cultural sectors.

The Library Sector Project Officer would benefit from demonstrated experience using a CRM and Project Management system (Salesforce and Asana preferred).

 

How to apply

Please click the Apply button below to submit your application

To be considered for these interim opportunities, please attach the following 2 documents to your application:

• Resume
• Cover letter (maximum 1 page per role) clearly stating:

(a) whether you wish to be considered for

• Philanthropic Programs Officer or
• Library Sector Project Officer or
• both opportunities (include your order of preference)

and

(b) what transferable skills and knowledge you will bring to the role(s).

 

Enquiries

For queries about the Philanthropic Programs Officer please contact Toni Burton via tburton@slv.vic.gov.au or via MS Teams.

For queries about the Library Sector Project Officer please contact Carmen Eastman via ceastman@slv.vic.gov.au or via MS Teams.

For assistance with the application process please contact employment@slv.vic.gov.au

 

Reasonable Adjustments

We want all applicants to have an equal opportunity to demonstrate that they are the best person for the job. If you require an adjustment at any stage, or need the provision of a particular access service, please contact  employment@slv.vic.gov.au

 

Applications close on Monday 28 September 2026.

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